Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 12/1/2021 
Agenda Category:

Subject: 

UNIDIRECTIONAL FLUSHING AND REPAIR & MAINTENANCE OF WATER DISTRIBUTION SYSTEM - R & M SERVICE SOLUTIONS, LLC CONTRACT


Recommendation/Motion: 

Staff recommends the Board of Directors of the City of Riviera Beach Utility Special District to approve the associated Resolution and to select and enter into a contract with R & M Service Solutions, LLC to provide unidirectional flushing and repair & maintenance of the water distribution system.


Originating Dept  UTILITY SPECIAL DISTRICT  Costs The cost for unidirectional flushing under the proposed contract is $128,178.00. The cost for repair & maintenance of the water distribution system under the proposed contract is $205,270.00. The total amount in the proposed contract is $333,448.00 and with an additional 10% for contingency, is $366,792.80. 
User Dept. UTILITY SPECIAL DISTRICT Funding Source$140,995.80 under Project Number 18158 and $225,797.00 under Project Number 18152.
AdvertisedNo Budget Account NumberProject Number 18158 and Project Number 18152.
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

Due to water quality violations, the City of Riviera Beach Utility Special District has entered into a Consent Order with the Florida Department of Health for both construction and operational improvements to the Public Water System including performing Unidirectional Flushing of the potable water distribution system.

 

To comply with the Consent Order, etc., a Unidirectional Flushing Plan was developed and on June 17, 2019, the City of Riviera Beach Utility Special District entered into a contract with Hydromax USA to perform unidirectional flushing of the potable water distribution system. During the assessment phase of the project, Hydromax USA was unable to locate certain assets and indicated that certain valves and hydrants were not assessable or were inoperable.

 

As the contract has expired; Hydromax USA has not completed a majority of the required unidirectional flushing; repair & replacement of valves and hydrants are necessary; and to protect the health, safety, and welfare of our customers, staff has requested R & M Service Solutions, LLC to submit a proposal for unidirectional flushing and repair & maintenance of the water distribution system.

 

R & M Service Solutions, LLC submitted a proposal for unidirectional flushing and repair & maintenance of the water distribution system through a cooperative agreement with the Seminole County contract IFB-603974-CAR, dated December 11, 2020.

The cost for unidirectional flushing under the proposed contract is $128,178.00. The cost for repair & maintenance of the water distribution system under the proposed contract is $205,270.00.  The total amount in the proposed contract is $333,448.00 and with an additional 10% for contingency, is $366,792.80.

 
Fiscal Years2021-2023
Capital Expenditures$366,792.80
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start DateDECEMBER 1, 2021 
Contract End DateDECEMBER 1, 2023
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount$333,448.00
Contractor Company NameR & M Service Solutions, LLC 
Contractor Contact

Mike George

Chief Operating Officer

Contractor Address

11820 Uradco Pl #103

San Antonio, Florida 33576

Contractor Phone Number(877) 847-6747
Contractor EmailNovus Agenda would not accept e-mail address.
Type of ContractProfessional services
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
1_MEMO_TO_BOARD__Unidirectional_Flushing_and_Repair__Maintenancejacobs.docxMemo to Board-Unidirectional Flushing11/24/2021Cover Memo
2_RESOLUTION_Unidirectional_Flushing_and_Repair___Maintenance.pdf2 RESOLUTION_Unidirectional Flushing and Repair & Maintenance11/24/2021Resolution
3_Contract_Agreement_-_R___M_Service_Solutions.pdf3 Contract Agreement - R & M Service Solutions11/24/2021Agreement
4_Seminole_County_Contract__Bid_packet_-_IFB-603974-20_CAR_tc.pdf4 Seminole County Contract Bid packet - IFB-603974-20 CAR_tc11/24/2021Agreement
5_R_M_Service_Solutions_Proposal-Quotes.pdf5 R&M Service Solutions Proposal-Quotes11/24/2021Backup Material
6a_UDF_Plan_-_Central_Area.pdf6a UDF Plan - Central Area11/24/2021Backup Material
6b_UDF_Plan_-_East_Area.pdf6b UDF Plan - East Area11/24/2021Backup Material
REVIEWERS:
DepartmentReviewerActionDate
UtilityArmstrong, JohnApproved11/24/2021 - 4:39 AM
PurchasingWilliams, GlendoraApproved11/24/2021 - 9:54 AM
FinanceReynolds, NydiaApproved11/24/2021 - 9:58 AM
AttorneyBusby, Lina Approved11/24/2021 - 10:36 AM
City ClerkSmith, Tawanna Approved11/24/2021 - 10:37 AM
City ManagerJacobs, DeirdreApproved11/24/2021 - 10:45 AM