Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 10/20/2021 
Agenda Category:

Subject: 

MASTER LIFT STATION 1A STRUCTURAL REPAIRS


Recommendation/Motion: 

Staff recommends the Board of Directors of the City of Riviera Beach Utility Special District to approve the associated Resolution selecting Holtz Consulting Engineers, Inc. to provide emergency support services for the repairs and upgrades to the master lift station.


Originating Dept  UTILITY SPECIAL DISTRICT  Costs $841,000.00 with potential change orders in an amount not to exceed nine percent (9%) of the contract amount, for a total amount not to exceed $916,690.00. 
User Dept. UTILITY SPECIAL DISTRICT Funding Source$168,574.32 from Lift Station Rehabilitation - Phase I project; and $748,115.68 from the Inspection Water Main Crossing Project 22005.
AdvertisedNo Budget Account NumberProject Number 18135 and Project 22005
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

Earlier this year, staff learned that the below ground wet pit of Master Lift Station 1A is structurally compromised. Corrosive gases within the wet pit have substantially deteriorated the concrete structure including the rebar in the top slab of the wet pit which is also the floor of the above ground building.

As this master lift station basically serves all of the District’s customers east of the railroad tracks and President Barack Obama Highway, further deterioration could potentially be catastrophic and the condition of aforementioned structure needs to be improved upon in an expedited basis. Also, the large quantity of wastewater which may have disease-causing organisms, may spill on the ground, enter surface waters that are used for fishing, swimming and recreation, and even back up into the homes and businesses within the communities. In addition, the repairs are needed to protect the safety of the City employees that enter the building to operate and maintain this lift station on a daily basis.

 

The Capital Improvement Plan for FY2021/2122 through FY 2025/2026 was adopted by ordinance on September 29, 2020. The Utility Special District has included lift station rehabilitation in its 5-year Capital Improvement Plan budget. In addition to the repairs protecting the safety of the City’s employees, this will improve the integrity and reliability of the wastewater transmission system thereby protecting the health, safety, and welfare of our customers.

 

In the interest of protecting the public health, safety, and welfare, etc. the Utility Special District has asked Holtz Consulting Engineers, Inc. to provide support services for the repairs and upgrades to wastewater Master Lift Station 1A and Holtz Consulting Engineers, Inc. subsequently provided a proposal. The Utility Special District and Holtz Consulting Engineers, Inc. entered into contracts for consulting engineering design and construction support services on July 16, 2018 which was renewed on April 23, 2021.

The total construction cost for the structural improvements at this master lift station, with an additional 9% contingency, is $916,690.00.  The goal of this memo and resolution is to transfer funds to the Lift Station Rehabilitation - Phase I project and to begin immediate structural improvements to the lift station.

 
Fiscal Years2021-2022
Capital Expenditures$916,690.00
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start DateJuly 16, 2018 
Contract End DateJuly 15, 2021
Renewal Start DateJuly 16, 2021
Renewal End DateJuly 15, 2023
Number of 12 month terms this renewal
Dollar Amount$841,000.00
Contractor Company Name

Holtz Consulting Engineers, Inc.

Contractor Contact

Stephen Fowler, P.E., CGC

Contractor Address

270 South Central Blvd., Suite 207

Jupiter, FL 33458

Contractor Phone Number(561) 575-2005
Contractor EmailStephen.Fowler@HoltzConsulting.com
Type of ContractProfessional services
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
1_MEMO_TO_BOARD__LS_1A_Structural_Repairs_(002).docx1 MEMO_TO_BOARD_LS_1A_STRUCTURAL REPAIRS10/13/2021Cover Memo
2_RESOLUTION_30-21UD_LS_LS_1A_STRUCTURAL_REPAIRS.docx2 RESOLUTION_30-21UD 10/13/2021Resolution
3_PROPOSAL_LS_No._1A_Structural_Repairs_Rev2.pdf3 PROPOSAL LS No. 1A Structural Repairs Rev210/12/2021Backup Material
4_2021_04_13_Holtz_Engineering_Services_Renewal.pdf4 2021_04_13_Holtz Engineering_Services_Renewal10/12/2021Backup Material
5_2021_04_13_Holtz_Inspection_Services_Renewal.pdf5 2021_04_13_Holtz_Inspection_Services_Renewal10/12/2021Backup Material
6_2021-10-20__LS_1A_STRUCTURAL_REPAIRS.pptx6 2021-10-20 LS 1A STRUCTURAL_REPAIRS10/12/2021Presentation
Emergency_Procurement_Justification_for_Holtz_Consulting_Engineers.pdf7 EMERGENCY_PROCUREMENT_JUSTIFICATION10/13/2021Backup Material
REVIEWERS:
DepartmentReviewerActionDate
UtilityArmstrong, JohnApproved10/12/2021 - 11:19 PM
PurchasingWilliams, GlendoraApproved10/13/2021 - 4:35 PM
Financesherman, randyApproved10/13/2021 - 4:43 PM
AttorneyBusby, Lina Approved10/13/2021 - 4:55 PM
City ClerkRobinson, ClaudeneApproved10/13/2021 - 5:15 PM
City ManagerJacobs, DeirdreApproved10/13/2021 - 5:18 PM