Coversheet


CITY OF RIVIERA BEACH CITY COUNCIL AGENDA ITEM SUMMARY

Meeting Date:	10/20/2021
Agenda Category:	PRESENTATIONS

Subject:

PRESENTATION ON INTERIM BUDGET REPORTS AND IMPLEMENTED BUDGETARY SAVINGS

Recommendation/Motion:

City staff shall be making a presentation on Interim Budget Statements as of September 2021 and implemented changes for budgetary savings.

Originating Dept	FINANCE	Costs
User Dept.		Funding Source
Advertised	No	Budget Account Number
Date
Paper
Affected Parties	Not Required

Background/Summary:

Under Florida Statutes Chapter 218.39, the City is required to undertake an audit of its accounts and records at the end of each fiscal year by an independent certified public accountant (Auditor). During the course of the Fiscal Year 2019 financial statement audit the Auditor made note of internal control weaknesses and make suggestions for improvements. These are referred to as Management Letter Comments (MLC) and/or Recommendations. This item addresses 19-MLC-13.

CONDITION:

HCT staff noted that management does not provide City Council with adequate financial information and/or does not do it timely.

CITY RESPONSE:

The Finance Department does not concur with this finding. City Council has been provided real-time access to all financial information in Tyler. Furthermore, Finance, in coordination with the City Manager’s Office, is implementing an online open government portal, which will allow any interested party real-time access to the City’s financial information. Finally, please note that Finance does submit quarterly Treasurer’s reports and an annual Debt Service report to the City Manager’s Office.

Staff will be presenting September 30, 2021 Interim Budget reports and providing a summary of implemented budgetary savings.

Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city)
Net Fiscal Impact
NO. Additional FTE Positions (cumulative)


III. Review Comments

A. Finance Department Comments:

B. Purchasing/Intergovernmental Relations/Grants Comments:

C. Department Director Review:

Contract Start Date
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe

ATTACHMENTS:
File Name	Description	Upload Date	Type
MEMO_FINANCE_INTERIM_BUDGET_10.20.2021.docx	TRANSMITTAL LETTER INTERIM BUDGET STATUS	10/6/2021	Cover Memo

REVIEWERS:
Department	Reviewer	Action	Date
Finance	sherman, randy	Approved	10/6/2021 - 10:39 AM
Purchasing	Williams, Glendora	Approved	10/6/2021 - 11:46 AM
Finance	Reynolds, Nydia	Approved	10/12/2021 - 12:47 PM
Attorney	Wynn, Dawn	Approved	10/12/2021 - 1:38 PM
City Clerk	Smith, Tawanna	Approved	10/12/2021 - 1:45 PM
City Manager	Jacobs, Deirdre	Approved	10/13/2021 - 4:36 PM