Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 7/7/2021 
Agenda Category:REGULAR

Subject: INCREASING THE COSTS FOR DESIGN-BUILD-FINANCE PREDEVELOPMENT SERVICES FOR FIRE RESCUE FACILITIES

Recommendation/Motion: STAFF IS REQUESTING THE APPROVAL OF RESOLUTION NO. 81-21 PERTAINING TO THE INCREASING THE COSTS FOR DESIGN-BUILD-FINANCE PREDEVELOPMENT SERVICES FOR FIRE RESCUE FACILITIES.

Originating Dept OFFICE OF THE CITY MANAGER  Costs $1,300,000 
User Dept.OFFICE OF THE CITY MANAGER Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

On April 28, 2021, Kaufman Lynn Construction, and its partners, MCO Construction, Currie Sowards Aguila Architects and Brown Electric Solutions, were awarded by the City Council Resolution No. 43-21, as the successful proposer to ITN No. 1015-21-1(Design-Build-Finance of Fire Rescue Services Facilities for Fire Station No. 88).  

During the above stated meeting, Resolution No. 43-21 directed staff to negotiate an Interim Development Agreement with Kaufman Lynn Construction and authorized the City Manager to execute the agreement and expend up to $500,000.00. Please find attached the fully executed Interim Development Agreement which provides for pre-development activities for Fire Station 88, including but not limited to:  schematic design, design development, preparation of construction documents, permitting, site plan approval, and financing. This Agreement covers only the pre-development phase as outlined in Sec. 255.065(6), Florida Statutes.

Kaufman Lynn Construction team’s pre-development costs and pre-development timeline for Fire Station No. 88 were finalized and attached as Exhibits B and C respectively of the Agreement.   The pre-development costs are $1,182,045.00 for the Kaufman Lynn Construction team.   PSA Management, Inc. is retained as the City’s owner representative for the construction of Fire Station No. 88.   The costs for PSA’s service during the pre-development period is $64,918.00. Additionally, a contingency amount of $50,000 is included in the overall request of $1,300,000.00 for the project’s pre-development services.    Please find attached Resolution No. 81-21 seeking authorization to increase the pre-development costs for Fire Station No. 88  from $500,000.00 to $1,300,000.00, and authorizing the Director of Finance to make payments upon approval of the City Manager or designee.

The Comprehensive Development Agreement between the City and Kaufman Lynn Construction will be negotiated during this pre-development period and presented to the City Council for approval on or before October 2021.   
 
Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
RESOLUTION_NO_81-21.docxRESOLUTION NO. 81-21 INCREASING THE COSTS FOR DESIGN-BUILD-FINANCE PREDEVELOPMENT SERVICES7/1/2021Resolution
City_Council_Memo_re_Interim_Development_Agreement.docxMEMORANDUM CONCERNING RESOLUTION INCREASING THE COSTS FOR DESIGN-BUILD-FINANCE PREDEVELOPMENT SERVICES7/1/2021Cover Memo
EXECUTED_INTERIM_DEVELOPMENT_AGREEMENT_BETWEEN_CITY_AND_KLC.pdfEXECUTED INTERIM AGREEMENT7/1/2021Backup Material
PSA__SCOPE_OF_SERVICES_(PRE-DEVELOPMENT_FOR_FS_88).pdfPSA SCOPE OF SERVICES7/1/2021Backup Material
REVIEWERS:
DepartmentReviewerActionDate
City ManagerHuff, ReCheeApproved7/1/2021 - 11:48 AM
PurchasingPemsel, AltheaApproved7/1/2021 - 1:17 PM
Financesherman, randyApproved7/1/2021 - 1:40 PM
AttorneyWynn, DawnApproved7/1/2021 - 1:52 PM
City ClerkRobinson, ClaudeneApproved7/1/2021 - 1:53 PM
City ManagerJacobs, DeirdreApproved7/1/2021 - 5:59 PM