Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 6/23/2021 
Agenda Category:REGULAR RESOLUTION

Subject: 

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVIERA BEACH, PALM BEACH COUNTY, FLORIDA, APPROVING A CHANGE ORDER WITH BROTHERS CONSTRUCTION OF STUART, FLORIDA AND ERDMAN ANTHONY OF WEST PALM BEACH, FLORIDA FOR COSTS ASSOCIATED WITH REDESIGN OF THE GRAND BAHAMA BRIDGE AND ASSOCIATED CONSTRUCTION OVERSIGHT SERVICES IN THE AMOUNT OF $1,070,503.39 AND $202,000 RESPECTIVELY; AUTHORIZING THE CITY MANAGER TO APPROVE CHANGE ORDERS UP TO TEN PERCENT (10%); AUTHORIZING THE DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES TO MAKE PAYMENT FOR SAME FROM PROJECT NUMBER 18097 AND PROVIDING AN EFFECTIVE DATE.


Recommendation/Motion: Staff recommends that the City Council approve the resolution.

Originating Dept Public Works  Costs $1,070,503.39 & $202,000 
User Dept.Public Works Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

On September 24, 2020 the City Council approved Resolution 86-20 awarding Bid 996-20-1 to Brothers Construction for the replacement of the Palm Beach Isles Bridges. During the bid process, the residents of Palm Beach Isles requested and were granted the redesign of the Grand Bahama Bridge to minimize impacts to the adjacent residents. The two residents along the south side the Grand Bahama Bridge would have had a portion of the property converted to a right of way to facilitate the bridges redesign as well as a slight shift of the centerline. In meetings with the residents, it was agreed to redesign the bridge to keep the centerline as existing, eliminate the planter boxes, hang the utilities from underneath the bridge, and minimize the recovery area outside the travel lanes. Based on the modification described, the design team must start over on designing the bridge and provide the contractor an entirely new set of construction plans while the four Island Drive bridges are under construction. Additionally, after construction started on November 2nd, additional changes have been needed at Island Drive including turbidity barrier design and installation, canal wall repair, asphalt paving, new conduits, tree removal, and planter wall construction and installation.

 

On November 18, 2020 the City Council approved Resolution 111-20 authorizing the redesign of Grand Bahama bridge and the redesign commenced. Through the second quarter of 2021, the design team in conjunction with Brothers Construction finalized the design and maximized constructability to limit impacts to the adjacent neighbors. Due to escalating commodity pricing, quantity adjustments in the materials, delays and idle equipment and deviations from the original design, the contractor has provided  a quote for $983,831.04 to complete construction of the Grand Bahama Bridge and request for 115 contract days to complete the new scope of work. During construction, change requests 1-5 have been requested and approved totaling $86,672.35 for a total of $1,070,503.39 in change orders to date.

 

In conjunction, Erdman Anthony has requested $202,000 in anticipated construction administration and oversight costs based on the extended construction schedule requested by Brothers.   

 
Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
City_Council_Memo_6-23-21-143.docxCouncil Memo_Grand_Bahama6/17/2021Cover Memo
RESOLUTION_69-21_BROTHERS_AND_ERDMAN_GRAND_BAHAMA_CHANGE_ORDER.docxResolution6/14/2021Resolution
Change_Order_#1_Memo_Erdman.pdfErdman Memo6/11/2021Backup Material
Singer_Bridges_CEI_proposal_060721_CA.pdfErdman Proposal - Grand Bahama6/11/2021Backup Material
1-ATTACH-BID_FORM-8.5x11-REV_JUNE_2.pdfBrothers Proposal6/11/2021Backup Material
RFCO_SUMMARY-REV_JUNE_2.pdfBrothers Memo6/11/2021Backup Material
REVIEWERS:
DepartmentReviewerActionDate
Public Works Bailey, Terrance Approved6/14/2021 - 11:50 AM
PurchasingPemsel, AltheaApproved6/14/2021 - 5:31 PM
Financesherman, randyApproved6/16/2021 - 11:21 AM
AttorneyWynn, DawnApproved6/16/2021 - 1:41 PM
City ClerkRobinson, ClaudeneApproved6/16/2021 - 2:04 PM
City ManagerJacobs, DeirdreApproved6/17/2021 - 4:59 PM