Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 6/2/2021 
Agenda Category:CONSENT RESOLUTION

Subject: 

The Police Department seeks approval to execute an amended Lease Agreement with the new owner of the Evidence Warehouse.


Recommendation/Motion: 

Staff recommends approval to execute an amended Lease Agreement with the new owner of the Evidence Warehouse.


Originating Dept Police  Costs -0- 
User Dept.Police Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

On September 16, 2020, the City Council approved Resolution 79-20, which authorized the execution of a Lease Amendment for the Police Departments Evidence Warehouse located at 6557 Garden Road, Units 11-13, Riviera Beach, Florida.  The Property was recently sold to KODA Interstate LLC, therefore requiring a lease amendment with the new owner.  The amendment maintains the original terms and conditions.

 

The Police Department utilizes leased warehouse space to store vehicles and property seized pending Court action.  Currently, the City does not own a facility which can store such property, therefore, the Police Department must use an outside source.  The storing of vehicles and large property seized in criminal investigations is a mandated function of the Riviera Beach Police Department.  Items stored at this facility must be maintained in a secure environment until the disposition is ordered through a formal Court action or process.

 

The term of the Lease Agreement is five years (60 months), commencing on September 1, 2020 and expires on August 31, 2025.  The Lease Agreement includes an annual rent increase of 3%.  The lease contains a monthly rent amount of $7,082.25, for the first year of the term, and a total 5-year cost of $459,235.  The leased space includes Units 11-13 and consists of 11,085 square feet.

 

The amended lease has been reviewed for Legal Sufficiency by the City Attorney's Office.

 
Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company NameKODA Interstate LLC
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
City_Council_Memo_-_Evidence_Warehouse_Amended_Lease_Agreement_6-2-2021.docxCOVER MEMO: Evidence Waterhouse Second Amended Lease Agreement5/26/2021Cover Memo
Resolution_Amended_Lease_Agreement_with_New_Owner_for_Evidence_Warehouse_6-2-2021.docRESOLUTION 62-21 Evidence Warehouse Second Amended Lease Agreement5/25/2021Resolution
Second_Amendment_to_Lease_Warehouse_Evidence.docxAGAREEMENT: SECOND AMENDMENT TO LEASE5/19/2021Agreement
REVIEWERS:
DepartmentReviewerActionDate
Police Madden, MichaelApproved5/19/2021 - 1:47 PM
PurchasingPemsel, AltheaApproved5/21/2021 - 1:15 PM
Financesherman, randyApproved5/25/2021 - 10:29 AM
AttorneyWynn, DawnApproved5/26/2021 - 12:00 PM
City ClerkRobinson, ClaudeneApproved5/26/2021 - 2:04 PM
City ManagerJacobs, DeirdreApproved5/27/2021 - 2:29 PM