Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 6/23/2021 
Agenda Category:

Subject: 

PALM BEACH SHORES WATER MAIN IMPROVEMENT PROJECT - INSPECTION


Recommendation/Motion: 

RECOMMENDATION TO  APPROVE CHEN MOORE AND ASSOCIATES, INC., TO PERFORM ENGINEERING INSPECTION SERVICES FOR THE INSTALLATION OF THE WATER MAIN AND ASSOCIATED APPURTENANCES ALONG LAKE DRIVE FROM BAMBOO ROAD TO INLET WAY AND ALONG INLET WAY FROM LAKE DRIVE TO SOUTH OCEAN AVENUE.


Originating Dept  UTILITY SPECIAL DISTRICT  Costs $61,540  
User Dept. UTILITY SPECIAL DISTRICT Funding SourceA TOTAL NOT TO EXCEED $61,540 FROM PROJECT NUMBER 18153, WHICH INCLUDES A TRANSFER OF $61,540 FROM PROJECT NUMBER 18160 TO PROJECT NUMBER 18153.
AdvertisedNo Budget Account Number

PROJECT NUMBER 18153

Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

THE TOWN OF PALM BEACH SHORES WILL BE MAKING ROADWAY AND ASSOCIATED IMPROVEMENTS ALONG LAKE DRIVE FROM BAMBOO ROAD TO INLET WAY AND ALONG INLET WAY FROM LAKE DRIVE TO SOUTH OCEAN AVENUE AND HAS REQUESTED THE CITY OF RIVIERA BEACH UTILITY SPECIAL DISTRICT TO REPLACE THE EXISTING WATER MAINS THAT ARE LOCATED UNDER THESE ROADWAYS.

 

THE WATER MAINS UNDER THESE ROADS WERE CONSTRUCTED IN THE 1950S ARE CLOSE TO THEIR USEFUL LIFE. IT IS MORE COST EFFECTIVE FOR THE CITY OF RIVIERA BEACH UTILITY SPECIAL DISTRICT TO REPLACE THESE WATER MAINS AT THIS TIME BECAUSE THE TOWN OF PALM BEACH SHORES WILL BE PERFORMING IMPROVEMENTS TO THESE ROADS AND SIDEWALKS, ETC.

 

THE FY2020-2024 CAPITAL IMPROVEMENT PLAN WAS ADOPTED BY ORDINANCE ON SEPTEMBER 18, 2020. THE UTILITY SPECIAL DISTRICT HAS INCLUDED THIS TOWN OF PALM BEACH SHORES WATER MAIN IMPROVEMENT PROJECT IN ITS 5-YEAR CAPITAL IMPROVEMENT PLAN BUDGET. THE REPLACEMENT WILL CONSIST OF APPROXIMATELY 1.1 MILES OF VARIOUS SIZES OF WATER MAINS INCLUDING 4,422 LF OF 12-INCH DIAMETER WATER MAIN.

 

THE CITY OF RIVIERA BEACH UTILITY SPECIAL ADVERTISED AN INVITATION TO BID TO CONSTRUCT IMPROVEMENTS FOR THE PALM BEACH SHORES WATER MAIN IMPROVEMENT PROJECT AND RECEIVED BIDS FROM CONTRACTORS TO PERFORM THE CONSTRUCTION.

 

THE UTILITY SPECIAL DISTRICT AND CHEN MOORE AND ASSOCIATES, INC. ENTERED INTO A CONTRACT FOR ENGINEERING INSPECTION SERVICES ON JULY 16, 2018 WHICH WAS RECENTLY RENEWED ON APRIL 13, 2021.

 

THE UTILITY SPECIAL DISTRICT HAS ASKED CHEN MOORE AND ASSOCIATES, INC. TO PROVIDE ENGINEERING INSPECTION SERVICES FOR THE INSTALLATION OF THE WATER MAIN AND ASSOCIATED APPURTENANCES ALONG LAKE DRIVE FROM BAMBOO ROAD TO INLET WAY AND ALONG INLET WAY FROM LAKE DRIVE TO SOUTH OCEAN AVENUE. ACCORDINGLY, CHEN MOORE AND ASSOCIATES, INC. SUBMITTED A PROPOSAL TO PROVIDE ENGINEERING INSPECTION SERVICES IN THE AMOUNT OF $61,540 FOR THIS PROJECT.

 

 
Fiscal Years2020 -2022
Capital Expenditures$61,540
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
1_MEMO_TO_BOARD__PALM_BEACH_SHORES_WATER_MAIN_CMA.pdf1 MEMO_TO_BOARD_PALM_BEACH_SHORES_WATER_MAIN_CMA6/16/2021Cover Memo
2_RESOLUTION__PALM_BEACH_SHORES_WATER_MAIN_CMA_(002).pdf2 RESOLUTION__PALM_BEACH_SHORES_WATER_MAIN_CMA6/16/2021Resolution
3_PALM_BEACH_SHORES_PROPOSAL.pdf3 PALM_BEACH_SHORES_PROPOSAL5/5/2021Backup Material
4_CHEN_MOORE_EXISTING_2018_ENGINEERING_INSPECTION_CONTRACT.pdf4 CHEN_MOORE_EXISTING_2018_ENGINEERING_INSPECTION_CONTRACT5/5/2021Backup Material
5_CHEN_MOORE_INSPECTION_SERVICES_RENEWAL.pdf5 CHEN MOORE INSPECTION SERVICES RENEWAL5/5/2021Backup Material
REVIEWERS:
DepartmentReviewerActionDate
UtilityArmstrong, JohnApproved5/5/2021 - 4:22 PM
PurchasingPemsel, AltheaApproved5/18/2021 - 12:21 PM
Financesherman, randyApproved6/1/2021 - 2:42 PM
AttorneyWynn, DawnApproved6/16/2021 - 1:36 PM
City ClerkRobinson, ClaudeneApproved6/16/2021 - 2:02 PM
City ManagerJacobs, DeirdreApproved6/16/2021 - 4:37 PM