Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 5/19/2021 
Agenda Category:
Subject: 

TRANSFER OF FUNDS TO COVER CHANGE ORDERS IN CONTRACT WITH CARDINAL CONTRACTOR, INC. AND GLOBALTECH

Recommendation/Motion: 

Staff recommends that the Board approve the Resolution to resolve the deficit associated with Project Numbers 18138 and 18159.

Originating Dept UTILITY SPECIAL DISTRICT  Costs $663,036.00 & $398,933.00  
User Dept.UTILITY SPECIAL DISTRICT Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   
Background/Summary: 

On August 19, 2020, the Board of Directors of the City of Riviera Beach Utility Special District approved Resolution 13-20UD, authorizing the District Finance Director to make payments from Project Numbers, 18130 and 18159 for a total of $3,989,325.47. The total amount covers the scope of work identified in the proposal to perform GlobalTech design-build services for WTP chemical feed system improvements including chlorination, ammoniation, polymer, and piping improvements.

 

Similarly, the Board of Directors of the City of Riviera Beach Utility Special District approved Resolution 14-20UD, authorizing the District Finance Director to make payments from Project Numbers 18137, 18138, and 18141 for a total of $6,630,354.  The total amount covers the scope of work identified in the Cardinal Contractor, Inc. proposal, including a lime chemical feed system, recarbonation system and relocation of electrical equipment.

 

On March 17, 2021, the Board of Directors approved Resolutions 8-21UD and 9-21UD, amending Article 28 and authorizing the City Manager to approve change orders up to 10%. After accounting for funds already dispensed/encumbered from the Project Numbers 18138 and 18159, staff realize if there are any change order(s) there would not be sufficient funds to cover the short fall.  In order to cover the deficit, staff is recommending that the needed funds be reallocated from Project Number 18161 – USD WTP Generators, which is a project that has excess funds.

 
Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
4_21_21_Cardinal_RES_NO-15-21UD_Transfer_of_funds.docxMemo to Board4/14/2021Cover Memo
4_21_21_Cardinal_RES_NO-15-21UD_Transfer_of_funds.docxResolution 15-21UD Transfer of Fuhnds5/12/2021Resolution
RES_14-20UD_Cardinal.pdfResolution 14-20UD4/14/2021Backup Material
8_28_20_RES_13-20UD_AND_CONTRACT_FOR_DESIGN_BUILD_1.pdfResolutio 13-20UD4/14/2021Backup Material
RES_8-21UD.pdfResolution 8-21UD4/14/2021Backup Material
RES_9-21UD_Globaltech.pdfResolution 9-21UD4/14/2021Backup Material
REVIEWERS:
DepartmentReviewerActionDate
UtilityJacobs, DeirdreApproved5/10/2021 - 12:55 PM
PurchasingPemsel, AltheaApproved5/10/2021 - 6:36 PM
Financesherman, randyApproved5/11/2021 - 1:57 PM
AttorneyWynn, DawnApproved5/12/2021 - 9:28 AM
City ClerkRobinson, ClaudeneApproved5/12/2021 - 9:40 AM
City ManagerJacobs, DeirdreApproved5/12/2021 - 10:07 AM