The Utility Special Board of Directors approved Resolution 11-20UD on August 19, 2020 to execute a contract with Globaltech, Inc. Based on the recommendations of Brown and Caldwell, the District and the Contractor would like to amend Article 28 – Modifications of Work to establish a process for change orders as construction work begins at the water treatment plant. Article 28 currently limits the District’s administrative and engineering staff to take quick and decisive action in regards to unforeseen conditions that could impact the budget and schedule of the previously approved water treatment plant projects. The contract currently provide only one option, which requires Board approval for any changes and could cause significant delays to progress.
“If the DISTRICT so instructs in writing, the CONTRACTOR shall suspend work on that portion of the Scope of Work affected by a contemplated change, pending the DISTRICT’s decision to proceed with the change.
If the DISTRICT elects to make the change, the DISTRICT shall initiate a Contract Amendment and the CONTRACTOR shall not commence work on any such change until such written amendment is signed by the CONTRACTOR and approved and executed by the DISTRICT’s designated representative and approved by the CITY OF RIVIERA BEACH UTILITY SPECIAL DISTRICT BOARD.”
Article 28 is proposed to be amended so that it allows the District and its authorized representatives to issue change directives and change orders to make necessary and prudent alterations, reductions or additions to scope of work that impact Contract Price and Contract Time, while still remaining aligned with the intent of the work. Field orders allow for minor changes that do not involve adjustment to Contract Price or Time yet are consistent with the intent of the Contract Documents. These change mechanisms are common for municipalities, including West Palm Beach and Palm Beach County.
For change orders that impact the Contract Price by more than 10%, or have a significant impact on the schedule, it is the intent of District staff to seek prior approval of the USD Board. By having the means to enact changes as conditions warrant, District staff and representatives will be better equipped to deliver the most cost effective and timely work possible.