Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 12/2/2020 
Agenda Category:REGULAR RESOLUTION

Subject: 

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVIERA BEACH, PALM BEACH COUNTY, FLORIDA, AUTHORIZING AN AMENDMENT TO LEASE TERMS WITH GSH HOLLY, LLC., FOR APPROXIMATELY SEVENTEEN THOUSAND THREE HUNDRED AND EIGHT (17,308) RENTABLE SQUARE FEET OF OFFICE SPACE AT THE PORT CENTER FOR A ONE YEAR TERM, WITH TWO ONE-YEAR OPTIONS TO RENEW; AND PROVIDING AN EFFECTIVE DATE.


Recommendation/Motion: 

The Office of the City Attorney recommends the approval of the Seventh Amendment to the Port Center Lease as it has been negotiated in the best interests of the City.


Originating Dept City Attorney  Costs $333,179.00 annually 
User Dept.City Manager Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

On May 1, 2005, the City entered into a lease agreement for the lease of office space located at the Port Center, 2051 Martin Luther King Drive, Riviera Beach, Florida, for a term of three years.  Since that time, the City has entered into six prior amendments extending the term of the lease.

 

At such time, the City of Riviera Beach still requires office space to accommodate Police and Civil Drug Court in the amount of 15,367 rentable square feet (RSF).

 

 

Additionally, the City of Riviera Beach also requires office space to accommodate the Riviera Beach Re-entry Program in an amount of 1,941 rentable square feet (RSF).

 

The City is currently leasing Suite 100 for Police and Civil Drug Court; Suite 302 for the Human Resources Department; Suite 307 for the Riviera Beach Re-entry Program; and Suite 310/312 for the Procurement Department and the Human Resource Testing Center/Conference Room.

 

However, the Seventh Amendment will only serve to extend the lease for Suites 100 and 307, Police, Civil Drug Court, and the Riviera Beach Re-entry Program.

 

Negotiations have been made with the landlord for best value based on current market conditions and consideration to the total square footage for the desired space leased.

 

The City and the landlord have finalized a Seventh Amendment to the Lease Terms to reflect the reduced amount of office space and extend the lease for an additional year at the terms agreed upon, with two one-year options to renew the lease, as attached hereto. 

 

City staff finds that it is in the City’s best interest to enter into this Seventh Amendment to the Lease, extending the Lease for the limited space referenced.  This Resolution seeks authorization from the City Council to enter into this Seventh Amendment.

 
Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
Memo_to_Mayor_and_CC_agenda_item_Seventh_Amendment_to_Port_Center.docxMemorandum to Mayor and CC Port Center Seventh Amendment11/19/2020Cover Memo
Resolution_authorizing_the_7th_Amendment_to_the_Lease_Suite_100__307.docxResolution Approving Seventh Amendment to Port Center Lease11/19/2020Resolution
Seventh_Amendment_to_the_Lease_11092020.pdfSeventh Amendment to Lease11/19/2020Agreement
Port_Center_Lease_Agreement_2005_LB.pdfLease Agreement 200511/19/2020Agreement
REVIEWERS:
DepartmentReviewerActionDate
AttorneyWynn, DawnApproved11/19/2020 - 5:19 PM
PurchasingPemsel, AltheaApproved11/20/2020 - 12:57 PM
FinanceReynolds, NydiaApproved11/25/2020 - 11:18 AM
AttorneyWynn, DawnApproved11/25/2020 - 11:26 AM
City ClerkRobinson, ClaudeneApproved11/25/2020 - 11:37 AM
City ManagerJacobs, DeirdreApproved11/25/2020 - 11:59 AM