Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 9/16/2020 
Agenda Category:REGULAR RESOLUTION
Subject: 

The Police Department seeks approval to execute a renewal and expansion for  a five-year (60 months) Lease Agreement for the Police Evidence Warehouse located at 6557 Garden Road, Units 11, 12 and 13, Riviera Beach, Interstate Industrial Park Holdings, LLC.

Recommendation/Motion: 

Staff recommends that the City Council approve the new five-year (60 months) Lease Agreement for the Police Evidence Warehouse located at 6557 Garden Road, Units 11, 12 and 13, Riviera Beach, with  Interstate Industrial Park Holdings, LLC.


Originating Dept Police  Costs $459,235 
User Dept.Police Funding Source10120105-544000
AdvertisedNo Budget Account Number10120105-544000
Date   
Paper   
Affected PartiesNot Required   
Background/Summary: 

The Police Department utilizes leased warehouse space to store vehicles and property seized pending Court action.  Currently, the City does not own a facility which can store such property, therefore, the Police Department must use an outside source.  The storing of vehicles and large property seized in criminal investigations is a mandated function of the Riviera Beach Police Department.  Items stored at this facility must be maintained in a secure environment until the disposition is ordered through a formal Court action or process.

 

On January 4, 2012, the City Council initiated and approved Resolution No. 3-12, authorizing a three-year lease at 6557 Garden Road, Units 12 and 13, Riviera Beach, as the Riviera Beach Police Department Evidence Warehouse.  The current lease for these units expired on August 31, 2020.  Additional space is needed, as we have exhausted the available space, therefore, unit 11 is being added to the lease.  The current space, Units 12-13, has 7,390 square feet.  Unit 11 adds an additional 3,695 square feet.

 

The term of the Lease Agreement is five years (60 months), commencing on September 1, 2020 and expires on August 31, 2025.  The Lease Agreement includes an annual rent increase of 3%.  The lease contains a monthly rent amount of $7,082.25, for the first year of the term, and a total 5-year cost of $459,235.

 

The lease has been reviewed for Legal Sufficiency by the City Attorney's Office.

 

 
Fiscal Years20212022202320242025
Capital Expenditures$84,987.00$88,380.00$91,932.00$95,052.00$98,884.00
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start DateSeptember 1, 2017 
Contract End DateAugust 31, 2020
Renewal Start DateSeptember 1, 2020
Renewal End DateAugust 31, 2025
Number of 12 month terms this renewalFive
Dollar Amount
Contractor Company NameInterstate Industrial Park Holdings LLC     
Contractor Contact

Michele Samuel 

Property Manager

Contractor Address

TCII Property Management

20900 NE 30th Avenue

Suite  307

Aventura,  Florida   33180

Contractor Phone Number305-792-5760
Contractor Emailmatthew@tciicapital.com
Type of ContractOther
DescribeLease Agreement
ATTACHMENTS:
File NameDescriptionUpload DateType
Warehouse_Agenda_Memo.pdfWarehouse Agenda Memo8/25/2020Cover Memo
Resolution_Evidence_Warehouse_Lease_Agreement..docxResolution_Evidence Warehouse8/20/2020Resolution
expansion_(with_renewal).Interstate_Industriall_City_of_Riviera_Beach.pdfEvidence Renewal and Expansion Agreement8/19/2020Backup Material
REVIEWERS:
DepartmentReviewerActionDate
Police Madden, MichaelApproved8/27/2020 - 2:31 PM
PurchasingPemsel, AltheaApproved8/27/2020 - 2:47 PM
Financesherman, randyApproved9/1/2020 - 1:17 PM
AttorneyWynn, DawnApproved9/2/2020 - 11:58 AM
City ClerkRobinson, ClaudeneApproved9/2/2020 - 12:04 PM
City ManagerJacobs, DeirdreApproved9/10/2020 - 11:02 PM