Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 8/5/2020 
Agenda Category:REGULAR RESOLUTION

Subject: 

PROCUREMENT OF LAPTOP COMPUTERS AND DOCKING STATIONS


Recommendation/Motion: 

Staff recommends approval of Resolution Number 69-20 for the purchase of one hundred (100) Dell Computer business-class laptop computers and sixty (60) Dell docking stations.


Originating Dept INFORMATION TECHNOLOGY  Costs 165,050.00 
User Dept.INFORMATION TECHNOLOGY Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

In response to the Hurricane Dorian threat last year and the current COVID-19 pandemic, City staff are increasingly working more outside the office. This requires that staff have access to mobile technology capable of securely supporting City services and applications while working remotely. Currently, the City’s Information Technology Department has deployed its inventory of spare laptop computers. However, additional laptops are necessary for employees working remotely. To supply the additional laptops,  Information Technology used sixty (60) laptop computers from one of the City’s Community Centers. These laptop computers are low-end consumer-grade laptops that were not designed or purchased to operate business-class applications and are beginning to show signs of wear. This acquisition of one hundred (100) business class laptop computers and sixty (60) docking stations will provide the City with the mobile computing ability necessary to initiate the Alpha/Bravo shift scheduling and support the staff working in-office and remotely.

 
Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
IT-City_Council_Memo_Dell__Laptop.pdfCity Council Memo8/4/2020Cover Memo
IT-Resolution_Number_69-20_Dell_Laptop_Computers.pdfResolution No 69-20 Procurement of Dell Laptop and Docking Stations8/4/2020Resolution
REVIEWERS:
DepartmentReviewerActionDate
Information TechnologyAdmin, DefaultApproved8/4/2020 - 6:23 PM
PurchasingPemsel, AltheaApproved8/4/2020 - 8:01 PM
Financesherman, randyApproved8/5/2020 - 9:23 AM
AttorneyWynn, DawnApproved8/5/2020 - 9:33 AM
City ClerkRobinson, ClaudeneApproved8/5/2020 - 9:37 AM
City ManagerHuff, ReCheeApproved8/5/2020 - 9:42 AM