Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 6/17/2020 
Agenda Category:

Subject: 

GARDEN ROAD IMPROVEMENT PROJECT - JOINT PARTICIPATION WITH PALM BEACH COUNTY.


Recommendation/Motion: 

It is recommended that the Board approve this Resolution Number 4-20UD to enter into an interlocal agreement with Palm Beach County for joint participation and project funding for construction of a water main adjustment and a sanitary forcemain adjustment on Garden Road and authorizing the chairperson and district clerk to execute said agreement. In addition, it is recommended that the Board approve the resolution authorizing the Finance Director to transfer funds from a low priority budgeted utility project number 18163 to project number 18118; authorizing the District Finance Director to pay $290,215.75 plus an additional cost to upsize the HDPE water main and HDPE sanitary forcemain in the amount of $86,700 for a total of $376,915.75 from project number 18118.

 


Originating Dept UTILITY SPECIAL DISTRICT  Costs  
User Dept.UTILITY SPECIAL DISTRICT Funding SourceAvailable budget of $108,300.00 for project number 18118; funds will need to be transferred from a low priority budgeted utility project in the amount of $268,615.75.
AdvertisedNo Budget Account NumberProject Number 18118 with transfer funds from project number 18163 to project number 18118 in the amount of  $268,615.75.
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

Events in the project history for the Garden Road Improvement Project includes the following:

Palm Beach County intends to improve Garden Road just south of Blue Heron Blvd to a FDOT Canal;

 

September 19, 2016  - Under Resolution No. 23-16 UD,  the City of Riviera Beach Utility Special District entered into an Interlocal Agreement with Palm Beach County for joint participation and project funding for construction of a water main adjustment and a sanitary forcemain adjustment on Garden Road;

August 8, 2018 - In order to revise their plans, Palm Beach County cancelled their joint participation agreements with those owning utilities in the area, including the interlocal agreement with the City of Riviera Beach Utility Special District;

October 31, 2019 - Chen Moore & Associates completed the construction plans and specifications for the revised design. The new design included the horizontal directional drilling method for installation of the water main and sanitary forcemain so the pipes on the bridge can be completely removed from the existing bridge to avoid conflicts with the roadway construction activities at the bridge area. The design also included a greater length of pipe to accommodate the depth required on the drill, line stops for pipe isolation, and additional air release valves because of the increased depth. This contributed to an increase in construction cost for the utility activities.

 

2020 - Palm Beach County put this project out for this out for bid (re-bid) and R&B Underground Construction, Inc. was the lowest bidder. Palm Beach County letter of March 24, 2020 request the City of Riviera Beach Utility Special District sign the new interlocal agreement.

 

May 15, 2020 - The City of Riviera Beach Utility Special District determind that the HDPE watermain  and HDPE forcemain pipe sizes are too small. It is estimated that the cost to upsize 390 linear feet of HDPE water main is $42,900 and 365 linear feet of HDPE forcemain is $43,800 for a total of $86,700.

 
Fiscal Years2
Capital Expenditures$376,915.75
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact$376,915.75
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date6/17/20 
Contract End Date6/17/21
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount$376,915.75
Contractor Company NamePalm Beach County (for R&B Underground Construction, Inc.)
Contractor ContactOmelio Fernandez, Director
Contractor Address

Palm Beach County Engineering & Public Works

Roadway Production Division

P.O. Box 21229

West Palm Beach, FL 33416

Contractor Phone Number561/684-4050
Contractor Email
Type of ContractIntergovernmental
DescribeInterlocal Agreement for Joint Participation and Project Funding for construction.
ATTACHMENTS:
File NameDescriptionUpload DateType
MEMO_TO_BOARD_MAYOR_RESOLUTION_JPA_GARDEN_RD_(1)_(1)_06-09-20.pdfMemo to the Board and Mayor6/11/2020Cover Memo
RESOLUTIONUSDGardenroadimprovementsdj_jaa06-09-20.pdfResolution - Garden Rd JPA6/11/2020Resolution
JP_AGREEMENT.pdfJP AGREEMENT5/15/2020Agreement
2020-06-17_GARDEN_ROAD_IMPROVEMENT_PROJECT_MAP.pdfGARDEN ROAD IMPROVEMENT PROJECT MAP6/11/2020Backup Material
REVIEWERS:
DepartmentReviewerActionDate
UtilityArmstrong, JohnApproved5/22/2020 - 5:00 PM
PurchasingPemsel, AltheaApproved5/28/2020 - 9:04 AM
Financesherman, randyApproved6/5/2020 - 1:54 PM
AttorneyWynn, DawnApproved6/12/2020 - 9:48 AM
City ClerkRobinson, ClaudeneApproved6/12/2020 - 10:11 AM
City ManagerJacobs, DeirdreApproved6/12/2020 - 11:55 AM