Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 2/19/2020 
Agenda Category:CONSENT

Subject: 

Resolution authorizing the City Manager to approve change orders up to 10% of the Vance Construction contract award.


Recommendation/Motion: 

Staff recommends that the City Council approve the Resolution authorizing the City Manager authority to approve change orders for Vance Construction up to 10% of the contract award.


Originating Dept CITY MANAGER'S OFFICE  Costs Up to 10% of $1,389,173.35. 
User Dept.EXECUTIVE DEPARTMENT Funding SourceFind Grants & Marina Fund Matching.
AdvertisedYes Budget Account Number42272101-563000
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

On November 2, 2004, a bond referendum was passed by the voters of Palm Beach County (the “County), Florida, for the issuance of general obligation bonds in the principal amount of $50 million for the purpose of financing the acquisition, construction, and/or improvements of waterfront access in the County  through the issuance of the $50 million Waterfront Access Bond.

 

The City applied to the County for funding under $50 million Waterfront Access Bond to construct additional docks, boat slips and upgrade restrooms and laundry facilities; to install new fuel tanks; and to upgrade and expand the parking area at the Riviera Beach Marina.  In 2007, the City and the County entered into an Interlocal Agreement providing the City with $5 million in funding for the Marina expansion project.

 

Phase I of the Marina expansion project began in earnest during FY 2008 and was completed during FY 2014. The Phase I improvements consisted of bulkhead replacement, community and water taxi docks, replacement piers A, A2, B, C, D and D1, a promenade dock and a fueling station. The total number of slips post construction was 111. Total cost of Phase I was approximately $17 million with $16.2 million in funding being provided by the County, various grants from FIND, BIGP and FBIP and a $1 million contribution from the Riviera Beach CRA.

 

Beginning in 2018, the City began implementing the next phase of the expansion project. The Riviera Beach Marina project includes the widening, strengthening of the southern-most existing fixed concrete Dock F, expanding, and installing concrete wave attenuating dock. Additionally, Floating Dock G, Phase II will be provided approximately 300 feet of marginal dockage for large boats. Dock A will have 6 additional new slips with boat lifts. Included are all utilities including water and electrical sewage pump out.  The next phase includes Piers E, F and G. Pier G will also include mechanical boat lifts. The City has been awarded $3,007,500 towards this phase. 

 

 On May 15, 2019, the City awarded The Vance Construction Company (Vance) a  contract in the amount of $1,389,173.35 for the installation of the docks for Piers  E,  F  and G. Docks have been constructed and delivered to the Riviera Beach Marina for  installation pending permit approval. As installation is imminent, staff  has identified   that the contract awarded through Resolution 42-19, did not provide the City Manager   with   the authority to execute change orders up to 10% of the  contract. Staff is seeking this   authority on behalf of the City Manager to eliminate installation delays should a  change order be required.

 

     

 
Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
FN-Vance_Change_Order_Authority_Transmittal_Memorandum.pdfChange Order Authority Transmittal Memorandum2/14/2020Cover Memo
FN-Resolution-Vance_Construction_10%_Change_Order_Authority.pdf Resolution-Vance Construction 10% Change Order Authority2/14/2020Cover Memo
Resolution_42-19_Vance_Construction.pdfResolution 42-19 Vance Construction1/29/2020Backup Material
Contract-Vance_Construction.pdfContract-Vance Construction1/29/2020Backup Material
REVIEWERS:
DepartmentReviewerActionDate
Financesherman, randyApproved1/29/2020 - 3:45 PM
PurchasingAnswererApproved1/29/2020 - 3:55 PM
Financesherman, randyApproved1/29/2020 - 4:02 PM
AttorneyWynn, DawnApproved1/29/2020 - 7:21 PM
City ClerkRobinson, ClaudeneRejected1/30/2020 - 9:39 AM
Financesherman, randyApproved1/30/2020 - 10:36 AM
PurchasingAnswererApproved1/30/2020 - 10:50 AM
Financesherman, randyApproved1/31/2020 - 12:14 PM
AttorneyWynn, DawnApproved1/31/2020 - 12:55 PM
City ClerkRobinson, ClaudeneApproved2/10/2020 - 1:07 PM
City ManagerJacobs, DeirdreApproved2/14/2020 - 4:55 PM