Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 2/19/2020 
Agenda Category:CONSENT RESOLUTION

Subject: 

RESOLUTION APPROVING A CHANGE ORDER IN THE AMOUNT OF $237,675 FOR MARINETEK MANUFACTURING CONTRACT FOR THE MANUFACTURE OF FLOATING DOCKS

 


Recommendation/Motion: 

Staff recommends City Council approve the change order in the amount of $237,675 for Marinetek


Originating Dept FINANCE  Costs $237,675 
User Dept.MARINA Funding SourceFIND Grants and Marina Renewal & Replacement matching funds.
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

On November 2, 2004, a bond referendum was passed by the voters of Palm Beach County (the “County), Florida, for the issuance of general obligation bonds in the principal amount of $50 million for the purpose of financing the acquisition, construction, and/or improvements of waterfront access in the County through the issuance of the $50 million Waterfront Access Bond.

 

The City applied to the County for funding under the $50 million Waterfront Access Bond to construct additional docks, boat slips and upgrade restrooms/laundry facilities; to install new fuel tanks; and to upgrade/expand the parking area at the City of Riviera Beach Marina. In 2007, the City and the County entered into an Interlocal Agreement providing the City with $5 million in funding for the Marina expansion project.

 

Phase I of the Marina expansion project began in earnest during FY 2008 and was completed during FY 2014. The Phase I improvements consisted of bulkhead replacement, community and water taxi docks, replacement piers A, A2, B, C, D and D1, a promenade dock and a fueling station. The total number of slips post construction was 111. Total cost of Phase I was approximately $17 million with $16.2 million in funding being provided by the County, various grants from FIND, BIGP and FBIP and a $1 million contribution from the Riviera Beach CRA.

 

Beginning in FY 2018, the City began implementing the next phase of the expansion project. The Riviera Beach Marina project includes the widening and strengthening the southern-most existing fixed concrete Dock F and expanding and installing concrete wave attenuating dock.

Additionally, Floating Dock G, Phase II will be provided approximately 300 feet of marginal dockage for large boats. Dock A will have 6 additional new slips with boat lifts. Included are all utilities including water, electrical sewage pump out. The next phase includes Piers E, F and G. Pier G will also include mechanical boat lifts. The City has been awarded $3,007,500 towards this phase.

 

On September 17, 2018, the City awarded Marinetek North America Inc. (Marinetek) a $2,174,390 contract to manufacture the docks for Piers F and G. The City did not award the construction of the docks for Pier E at that time as the City was awaiting grant approval. The City has since received the funding request for Pier E from FIND and now seeks to process a change order in the amount of $237,695 as submitted in the Marinetek bid. Through Resolution 104-18, the City Manager has the authority to execute change orders up to 10% of the contract. This change order request exceeds the City Manager’s authority and, as such, requires City Council approval.

 
Fiscal Years2019-2020
Capital Expenditures$237,675
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
FN-Marinetek__Transmittal_Memorandum.pdfMarinetek Transmittal Memorandum2/14/2020Cover Memo
Resolution-Marinetek_Change_Order.pdfResolution-Marinetek Change Order1/30/2020Resolution
CHANGE_OF_CONTRACT_1-Marinetek.pdfCHANGE ORDER - DOCK E1/27/2020Agreement
Marinetek_Contract.pdfMarinetek Agreement9/14/2018Agreement
Bid_Schedule_Marina.pdfExhibit B Bid Schedule9/13/2018Backup Material
Marina_Expansion_presentation.pdfMarina Expansion project presentation1/29/2020Backup Material
REVIEWERS:
DepartmentReviewerActionDate
Financesherman, randyApproved1/30/2020 - 10:36 AM
PurchasingAnswererApproved1/30/2020 - 10:38 AM
Financesherman, randyApproved1/31/2020 - 12:13 PM
AttorneyWynn, DawnApproved1/31/2020 - 12:58 PM
City ClerkRobinson, ClaudeneApproved2/10/2020 - 12:41 PM
City ManagerJacobs, DeirdreApproved2/14/2020 - 4:55 PM