Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 1/8/2020 
Agenda Category:REGULAR
Subject: 

ESTABLISH PROCESS FOR AUDIT SERVICES -  2019 – 2023 AND ESTABLISH AN AUDIT COMMITTEE.

Recommendation/Motion: 

It is recommended that the City Council discusses the auditor selection process in accordance with Florida Statutes, Section 218.391,which requires municipalities to establish an audit committee for audit services. 

 

Originating Dept FINANCE  Costs  
User Dept.FINANCE  Funding Source
AdvertisedNo Budget Account Number10113101-532010
Date   
Paper   
Affected PartiesNot Required   
Background/Summary: 

A request for Proposal No. 974-19-2 was issued on February 15, 2019. The evaluation committee met on May 24, 2019. Oral interviews for the top three proposers were conducted on June 3, 2019. After due and careful consideration, the evaluation committee recommended that the City Council award the contract for professional audit services to S. Davis & Associates, P.A. for the fiscal years 2019 – 2023.

 

The City Council rejected the recommendation and alternatively awarded a one-year contract to HCT Certified Public Accountants and Consultants, LLC (HCT). Subsequent to the action by the Council, it has been determined that the current HCT contract does not provide a provision for an extension. Therefore, the City must comply with the process outlined under Florida Statute 218.391, Auditor selection procedures.

 

Specifically, Florida Statute 218.391 requires the establishment of an Audit Committee. The Audit Committee shall:

  1. Establish factors for the evaluation
  2. Publicly announce the request for proposals
  3. Provide the request for proposal to interested firms
  4. Evaluate proposals
  5. Rank and Recommend no fewer than three firms

 

The original solicitation generated 25 questions from prospective proposers. The questions should be reviewed and, if possible, addressed within the revised solicitation. 

 
Fiscal Years20202021202220232024
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
City_Council_Memo-Annual_Auditing_Services.pdfAnnual Auditing Services Cover Memorandum1/6/2020Cover Memo
Resolution_Establishing_Audit_Committee_Jan_2020_REVISED.docResolution-Audit Committee12/26/2019Resolution
Fla_Statute_218.391.pdfFlorida Statute 218.39112/26/2019Backup Material
RFP_974-19-2.pdfRFP 974-19-212/26/2019Backup Material
REVIEWERS:
DepartmentReviewerActionDate
Financesherman, randyApproved12/26/2019 - 11:54 AM
PurchasingAnswererApproved12/26/2019 - 11:56 AM
FinanceReynolds, NydiaApproved12/31/2019 - 9:19 AM
AttorneyBusby, Lina Approved12/31/2019 - 11:06 AM
City ClerkRobinson, ClaudeneApproved12/31/2019 - 11:10 AM
City ManagerJacobs, DeirdreApproved12/31/2019 - 2:17 PM