Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 10/2/2019 
Agenda Category:REGULAR RESOLUTION

Subject: 

Approval of Game On! Race Events in Riviera Beach


Recommendation/Motion: 
Staff recommends Council's approval to host the four (4) events in conjunction with Game On Race Events at no cost to the City and the road closures associated with each event.

Originating Dept Department of Parks and Recreation, 561-845-4070  Costs There is no direct or indirect cost to the City to host these events.The producer of the events will pay all fees and cost. 
User Dept.Department of Parks and Recreation, 561-845-4070 Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNotified   

Background/Summary: 
The City of Riviera Beach Parks and Recreation Department in conjunction with Game On! will host four (4) race events in Riviera Beach. This is a tri-city effort, including North Palm Beach and the Town of Palm Beach Shores.
 

The Wendy Martinez Legacy 5K & 10K races are scheduled for Saturday, November 9, 2019, from 6:00 am to 10:00 am. The running events will consist of 3.1 mile and 6.2 mile runs. Certain roads outlining the runners' paths must be closed to local traffic to provide for the safety of the participants.

 

The City must provide a resolution to the State of Florida Department of Transportation to obtain a permit for the special use or temporary closure of said roads. North Ocean Avenue will already be closed for the approved Hammer Head Food and Craft Festival event happening that weekend. This Game On! Race will be taking place in the morning before the Hammer Head Food and Craft Festival Event and thereby, there will be not be any disruptions.     

 

The Game On! Race - Singer Island Half Marathon & 10K is scheduled for Saturday, April 11, 2020, from 6:00 am to 11:00 am. The running events will consist of 13.1 mile and 6.2 mile runs. Certain roads outlining the runners' paths must be closed to local traffic to provide for the safety of the participants. The City must provide a resolution to the State of Florida Department of Transportation to obtain a permit for the special use or temporary closure of said roads.

 

The Game On! Palm Beaches Triathlon is scheduled for Saturday, June 6, 2020, from 6:00 am to 11:00 am. The race includes a 1/4 mile swim, 10 mile bike ride, and a 3 mile run. Certain roads outlining the runners' and bikers' paths must be closed to local traffic to provide for the safety of the participants. The City must provide a resolution to the State of Florida Department of Transportation to obtain a permit for the special use or temporary closure of said roads.

 

The Game On! Palm Beaches Triathlon #2 is scheduled for Saturday, October 3, 2020, from 7:00 am to 12:00 pm. The includes a 1/4 mile swim, 10 mile bike ride, and a 3 mile run. Certain roads outlining the runners' and bikers' paths must be closed to local traffic to provide for the safety of the participants. The City must provide a resolution to the State of Florida Department of Transportation to obtain a permit for the special use or temporary closure of said roads.

 

Game On Race Events provide services to those who put on activities, but lack the manpower, equipment, or the expertise to do it themselves. Game On Race Events will market and promote all four (4) events across the state and nationwide through its various marketing tools.
 
These type of events are not only a great way to attract positive attention in the public eye, but also make for a great venue to showcase the many enhancements the City has made.

 

Game On Race events will pay all fees associated with the events, secure and pay for police assistance and provide a certificate of insurance listing the City as additionally insured. There will be no direct cost to the City to host these events.

 
Fiscal Years20192020
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
Resolution_-_Game_On!_2019-20_(2).docRESOLUTION GAME ON9/23/2019Resolution
REVIEWERS:
DepartmentReviewerActionDate
Recreation ParkBlankenship, RichardApproved9/19/2019 - 3:45 PM
PurchasingAnswererApproved9/19/2019 - 3:46 PM
Financesherman, randyApproved9/20/2019 - 6:51 AM
AttorneyWynn, DawnRejected9/20/2019 - 10:51 AM
Recreation ParkBlankenship, RichardApproved9/20/2019 - 11:00 AM
PurchasingAnswererApproved9/20/2019 - 11:03 AM
Financesherman, randyApproved9/20/2019 - 1:42 PM
AttorneyWynn, DawnApproved9/20/2019 - 1:58 PM
City ClerkAnswererApproved9/23/2019 - 2:44 PM
City ManagerJacobs, DeirdreApproved9/24/2019 - 6:29 PM