Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 10/22/2019 
Agenda Category:REGULAR RESOLUTION

Subject: 

To approve Addendum Master Tax-Exempt Lease/Purchase Agreements with U.S. Bancorp Government Leasing and Finance, Inc. to finance the lease/purchase of 26 Police Vehicles and two Horton Rescue Units for Fire Rescue.


Recommendation/Motion: 

Staff recommends approval of the Addendum Master Tax-Exempt Lease/Purchase Agreements with U.S. Bancorp Government Leasing and Finance, Inc. to finance the purchase of 26 Police Vehicles and two Horton Rescue Units for Fire Rescue.


Originating Dept Police  Costs $1,024,573.46 Police / $713,893.84 Fire Rescue (Total: $1,738,467.30) 
User Dept.Police and Fire Rescue Departments Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

Riviera Beach Fire Rescue is seeking to lease/purchase two Horton Rescue Units consistent with its Apparatus Replacement Plan.  This item seeks the City Council's approval to enter into a five (5) year Agreement with U.S. Bancorp. 

 

Fire Rescue is in the final phases of its comprehensive Vehicle Replacement Program. The (2) new Horton Rescue Units will be replacing (3) older antiquated units to assure Fire Rescue can meet the increasing demands of calls for emergency medical services. These new state-of-the-art units will ensure that our residents are receiving the most technologically advanced care during transport possible. The advancements in safety and technology within these units will guarantee not only that our Firefighters remain safe, but will also meet, and many times exceed, legal requirements on both the federal and state levels.         

 

The current proposal, based on Florida Sheriff's Association Contract FSA18-VEF13.0 pricing, has a total cost of $671,870.04 before financing.

 

Purchasing has identified financing from U.S. Bancorp Government Leasing that provides for five (5) annual payments of $142,778.77 for a total cost of $713,893.84 after 2.057% financing.  The proposed lease includes annual payments in arrears, making the first payment due October 15, 2020 (FY2021), therefore, having no fiscal impact on the Fiscal Year 2020 budget.

 

The Police Department is seeking to lease/purchase 26 Police Vehicles consistent with the City's Vehicle Replacement Plan and approval to enter into a Lease/Purchase Agreement with U.S. Bancorp Government Leasing and Finance, Inc.

 

The current proposal, based on SourceWell (formerly NJPA ) Contract 2019-120716-NAF pricing, has a total cost of $984,284.00 before financing.  The proposal includes graphics and Automatic Vehicle Location (AVL) equipment for each Police vehicle in the amount of $24,388.00.

 

Purchasing has identified financing from U.S. Bancorp Government Leasing that provides for three (3) annual payments of $341,524.49 for a total cost of $1,024,573.46 after 2.033% financing.  The proposed lease includes annual payments in arrears, making the first payment due in October 2020, therefore, having no fiscal impact on the Fiscal Year 2020 budget.  The Purchasing Department solicited bids for financing and identified U.S. Bancorp as having the lowest interest rate.

 

The current proposal includes fully equipment Police Vehicles.  Vehicles are delivered fully equipped with all emergency equipment (i.e., lights, sirens, prisoner cages, etc.).  Police Vehicles are manufactured only after they are ordered, therefore, delivery is expected to take 8-10 months.

 

 
Fiscal Years20202021202220232024
Capital Expenditures$484,303.26$484,303.26$484,303.26$142,778.77$142,778.77
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start DateOctober 15, 2019 
Contract End DateOctober 15, 2024
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewalThree (3) Years - Police / Five (5) Years - Fire Rescue
Dollar Amount$1,738,467.30
Contractor Company NameU.S. Bancorp Government Leasing and Finance, Inc.
Contractor ContactDenise Beauchamp, Vice President, Leasing Sales
Contractor Address

3643 Spyglass Court

Green Cove Springs, Florida  32043

Contractor Phone Number904-284-3520
Contractor Emaildenise.beauchamp@usbank.com
Type of ContractOther
DescribeFinancing for Lease/Purchase of Horton 623 Unit for Fire Rescue and 26 Police Vehicles
ATTACHMENTS:
File NameDescriptionUpload DateType
Agreement_Property_Schedule_12_9-20-19.pdfUS BANCORP - Agreement - Property Schedule 129/20/2019Agreement
Agreement_Property_Schedule_13_9-20-19.pdfUS BANCORP - Agreement - Property Schedule 139/20/2019Agreement
RESOLUTION_US_Bancorp_26_Police_Vehicles_and_2_Horton_623_Units_for_Fire_Rescue_9-12-19.docxRESOLUTION: US BANCORP FINANCE OF 26 POLICE AND 2 FIRE RESCUE VEHICLES9/12/2019Resolution
2019_CHEVY_TRAVERSE_2WD_-_Quote_21416-2.pdfQUOTATION: 21416-29/12/2019Backup Material
2020_FORD_POLICE_INTERCEPTOR_UTILITY_AWD_EcoBoost_-_Quote_21133-5.pdfQUOTATION: 21133-59/12/2019Backup Material
2019_FORD_FUSION_S_-_Quote_21418-1.pdfQUOTATION: 21418-19/12/2019Backup Material
2020_FORD_POLICE_INTERCEPTOR_UTILITY_AWD_-_Quote_17132-7.pdfQUOTATION: 17132-79/12/2019Backup Material
2020_FORD_TRANSIT_CONNECT_CARGO_-_Quote_21412-3.pdfQUOTATION: 21412-39/12/2019Backup Material
2020_DODGE_CHARGER_POLICE_RWD_V6_-_Quote_21417-2.pdfQUOTATION: 21417-29/12/2019Backup Material
2020_FORD_TRANSIT_WAGON_T-350_-_Quote_21415-2.pdfQUOTATION: 21415-29/12/2019Backup Material
2020_FORD_F-150_CREW_CAB_2WD_-_Quote_21413-3.pdfQUOTATION: 21413-39/12/2019Backup Material
2020_FORD_F-250_CREW_CAB_4WD_-_Quote_21414-3.pdfQUOTATION: 21414-39/12/2019Backup Material
2019_POLARIS_RANGER_570_-_GHC_Motorsports.pdfQUOTATION: GHC MOTORSPORTS9/12/2019Backup Material
Rescue_Truck_Proposal_2019-2020_-_US_Bancorp.pdfQUOTATION: HORTON MODEL 623 UNITS9/12/2019Backup Material
RBPD_Vehicle_Pricing_Worksheet_-_US_Bancorp.xlsxPOLICE VEHICLES PRICING WORKSHEET9/12/2019Backup Material
Riviera_Beach_USBGLF_Proposal_082819_REVISED.pdfPROPOSAL: U.S. BANCORP 8-18-199/12/2019Backup Material
REVIEWERS:
DepartmentReviewerActionDate
Police AnswererApproved9/25/2019 - 4:04 PM
PurchasingAnswererApproved9/26/2019 - 6:51 AM
Financesherman, randyApproved10/8/2019 - 8:25 AM
AttorneyWynn, DawnApproved10/8/2019 - 2:22 PM
City ClerkRobinson, ClaudeneApproved10/8/2019 - 3:08 PM
City ManagerJacobs, DeirdreApproved10/13/2019 - 1:45 PM