Coversheet


CITY OF RIVIERA BEACH CITY COUNCIL AGENDA ITEM SUMMARY

Meeting Date:	8/21/2019
Agenda Category:	REGULAR RESOLUTION

Subject:

Approval of Bridge The Gap 5K Run/Walk Charity Event.

Recommendation/Motion:

Staff recommends that Council approves and authorizes the Parks and Recreation Department to host the Bridge The Gap 5K Run/Walk charity event and the road closures associated with race.

Originating Dept	Department of Parks and Recreation	Costs	There is no direct or indirect cost to the City to host the event. The producer of the event will pay all fees and costs.
User Dept.	Department of Parks and Recreation	Funding Source
Advertised	No	Budget Account Number
Date
Paper
Affected Parties	Notified

Background/Summary:

The Parks and Recreation Department desires to host the Bridge The Gap 5K Run/Walk Charity Event here in the City. The Event is produced by Take Stock in Children and will be managed by Palm Beach Race Management and the Town of Palm Beach Shores is expected to provide ancillary support.

Bridge The Gap 5K is a community race and breakfast event intended to raise awareness and money for the Take Stock in Children organization which provides services on behalf of under-served youth in Palm Beach County. In particular, this program conducts activities such as college readiness, mentoring, and scholarship programs.

The charity event is a 3+ mile course scheduled for Saturday, February 22, 2020, to take place from 6:00 am to 10:30 am. It is generally short in duration and and involves limited street closures. Such closures are: one-lane on the Blue Heron Bridge, the intersection of Blue Heron Blvd. and North Ocean Drive as well as North Ocean Avenue east of the Ocean Mall for the placement of a start/finish area. In concert, the City must provide a resolution to the State of Florida Department of Transportation to obtain a permit for the special use and temporary closure of said roads.

Palm Beach Race Management will market and promote the event across the state and nationwide through its various marketing tools. Take Stock in Children will pay all fees associated with the event, secure and pay for police assistance and provide a certificate of insurance listing the City as additionally insured.

Fiscal Years	2020
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city)
Net Fiscal Impact
NO. Additional FTE Positions (cumulative)


III. Review Comments

A. Finance Department Comments:

B. Purchasing/Intergovernmental Relations/Grants Comments:

C. Department Director Review:

Contract Start Date
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe

ATTACHMENTS:
File Name	Description	Upload Date	Type
Bridge_The_Gap_5K_2-22-20_Resolution_(1).docx	RESOLUTION	8/7/2019	Cover Memo
Bridge_The_Gap_5K_2-22-20_Application.pdf	Bridge The Gap 5K Application	7/24/2019	Backup Material

REVIEWERS:
Department	Reviewer	Action	Date
Recreation Park	Blankenship, Richard	Approved	7/30/2019 - 9:00 AM
Purchasing	Answerer	Approved	7/30/2019 - 9:09 AM
Finance	Reynolds, Nydia	Approved	7/30/2019 - 12:36 PM
Attorney	Wynn, Dawn	Rejected	8/7/2019 - 1:30 PM
Recreation Park	Blankenship, Richard	Approved	8/7/2019 - 1:34 PM
Purchasing	Answerer	Approved	8/7/2019 - 2:56 PM
Finance	sherman, randy	Approved	8/13/2019 - 9:17 AM
Attorney	Wynn, Dawn	Approved	8/13/2019 - 1:48 PM
City Clerk	Answerer	Approved	8/13/2019 - 3:54 PM
City Manager	Jacobs, Deirdre	Approved	8/14/2019 - 12:03 PM