Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 5/15/2019 
Agenda Category:REGULAR RESOLUTION

Subject: 

Resolution approving The Vance Construction Co. be awarded the contract for Installation of Fixed and Floating Dock Systems for Piers “E”, “F” and ‘G”at the City of Riviera Beach Marina.


Recommendation/Motion: 

Staff recommends that the City Council approve the attached resolution and agreement approving Vance Construction Co. be awarded the contract for Installation of Fixed and Floating Dock Systems for Piers “E”, “F” and ‘G”at the City of Riviera Beach Marina.



Originating Dept CITY MANAGER'S OFFICE  Costs One million three hundred eighty nin thousand one hundred seventy three & thirty five cents ($1,389,173.35) 
User Dept.EXECUTIVE DEPARTMENT Funding SourceFind Grants & Marina Fund Matching.
AdvertisedYes Budget Account Number42272101-563000
Date11/20/2018   
PaperPalm Beach Post December 23, 2018   
Affected PartiesNot Required   

Background/Summary: 

Over the last 8 years the City has replaced, expanded and rebuilt the City Marina Docks which were at the end of useful life primarily using grant funding. A total of approximately $19.4 million has been expended at the Marina of which 14.7 million dollars was grant funding secured by JH Sprague Consulting, LLC. On February 17, 2010, City Council approved a conceptual plan for the Marina District. The proposed project included the engineering and design of the bulkhead and docks, seawall, utilities and storm water facilities. In addition, JH Sprague was contracted by the City to write grants and attend the required meetings in order to move the work product through the system to meet all marina grant submission dates. On July 19, 2012, the Palm Beach County Board of County Commission approved modifications to the lnterlocal Agreement with Palm Beach County to modify "Amendment Number 1" to the $5,000,000 lnterlocal Agreement, between the City and the County, for marina improvements under the County's 2004 Bond Issue for Waterfront Access Projects, to include the use of the balance of funds in the grant (approximately $3,800,000) for marina capital improvements (replacement)  instead of repairs and, extended the expiration date of the agreement to December 31,2012. Phase I of the Marina Construction was completed on December 28, 2012, and the grand opening was held on January 24, 2013. Attendees were very happy with the results of the Phase I development of the Marina District. Phase I comprised of  nearly 31,000 square  feet of   Marinetek      concrete floating docks, aluminum framedhardwoodfloatingdocks, 78newslips,andnearly1,000 linearfeetofalongsidedockage.ThisPhasewasconstructedusing thestandard ofacleanmarina. JH Sprague has continued working with City staff, Marina Staff and Management, Fuel Building  Contractor, and Marina Engineer  on the following: construction of  the Fuel Office building; monitoring DEP permit compliance; Endangered Species observation; hours of construction; proper signage; and construction debris booms;  setting up meeting with all parties and DEP compliance prior to construction start and assisting with the  RFP process for Dock Manufacturers/Contractor/Docks F, G & E. The marina development was divided into phases for two primary reasons: first, to keep the marina open to local boaters and patrons, and second, the timing of project funding. Consistent with the City of Riviera Beach Code of Ordinance (MUNICODE Section 16.5), a Request for Proposals (RFP) NO 968-19-1 was advertised in the “Legal Notices” section of the Palm Beach Post on December 23, 2018, to solicit licensed, insured, and qualified firms Installation of Fixed and Floating Dock Systems for Piers “E”, “F” and ‘G” for the City of Riviera Beach. To provide additional exposure and to ensure maximum competition for the project, it was also advertised on the City’s web page and Demand Star on December 23, 2018.  On Demand Star, the solicitation had a broadcast list of 534 and 16 plan holders. Two (2) proposals were received with one of the respondents being from Palm Beach County and none from Riviera Beach. .

 
Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
Resolution_________The_Vance_Construction_Co_for_Peir_E-F-G_Installation_5-01-19_RW.docResolution 5/1/2019Cover Memo
Recommendation_of_Award_Memo_4-25-19_for_RFP_968-19-1_Installation_of_Fixed_Floating_Dock_Systems_Piers_E-F-G.pdfRecommendation of Award Memo5/1/2019Cover Memo
Bid_Schedule_Vance_Construction.pdfThe Vance Construction RFP 968-19-1 Bid Schedule5/1/2019Cover Memo
Bid_Schedule_Shoreline_Foundation.pdfBid Schedule Shoreline Foundation5/1/2019Cover Memo
Pre-Bid_Sign_In_Sheet_RFP_#968-19-1.pdfPre-Bid Sign In Sheet5/1/2019Cover Memo
Vance_Construction_Proposal_Table_of_Contents.pdfVance Construction Proposal Table of Contents5/1/2019Cover Memo
Vance_Construction_Proposal_Tab_#1.pdfVance Construction Proposal Tab 15/1/2019Cover Memo
Vance_Construction_Proposal_Tab_#2.pdfVance Construction Proposal Tab 25/1/2019Cover Memo
Vance_Construction_Proposal_Tab_#3.pdfVance Construction Proposal Tab 35/1/2019Cover Memo
Vance_Construction_Proposal_Tab_#4.pdfVance Construction Proposal Tab 45/1/2019Cover Memo
Vance_Construction_Proposal_Tab_#5.pdfVance Construction Proposal Tab 55/1/2019Cover Memo
5-08-19_THE_VANCE_CONSTRUCTION_CONTRACT_CM-968-19-1_Signed_by_James_Vance_RW.pdfCONTRACT5/8/2019Cover Memo
RFP_968-19-1.RFP_DOCUMENT.12.21.18.pdfRFP5/8/2019Backup Material
BID_96819-1_ADDENDUM_1.pdfADDENDUM 15/8/2019Backup Material
BID_96819-1_ADDENDUM_2.pdfADDENDUM 25/8/2019Backup Material
BID_96819-1_ADDENDUM_3.pdfADDENDUM 35/8/2019Backup Material
REVIEWERS:
DepartmentReviewerActionDate
PurchasingAnswererApproved5/1/2019 - 2:45 PM
PurchasingAnswererApproved5/1/2019 - 2:46 PM
Financesherman, randyApproved5/3/2019 - 3:53 PM
AttorneyWynn, DawnRejected5/6/2019 - 3:39 PM
PurchasingAnswererApproved5/7/2019 - 7:19 AM
PurchasingAnswererApproved5/7/2019 - 7:32 AM
Financesherman, randyApproved5/8/2019 - 3:09 PM
AttorneyWynn, DawnApproved5/8/2019 - 5:17 PM
City ClerkRobinson, ClaudeneApproved5/8/2019 - 5:42 PM
City ManagerJacobs, DeirdreApproved5/8/2019 - 5:47 PM