Coversheet


CITY OF RIVIERA BEACH CITY COUNCIL AGENDA ITEM SUMMARY

Meeting Date:	4/17/2019
Agenda Category:	CONSENT RESOLUTION

Subject:

Request to appropriate fund balance in the Major Disaster Fund Account 607 in the amount of $178,420 for Hurricane Preparedness.

Recommendation/Motion:

Staff recommends that the City Council approve the appropriate fund balance in the Major Disaster Fund Account No. 607 in the amount of $178,420 for Hurricane Preparedness.

Originating Dept	Police	Costs	$178,420.00
User Dept.	Police	Funding Source
Advertised	No	Budget Account Number	607-00-271000
Date
Paper
Affected Parties	Not Required

Background/Summary:

The City of Riviera Beach is currently preparing for Hurricane Season 2019, which occurs from June 1 through November 30.

City Staff will be utilizing the temporary Public Works facility as the City's Emergency Operations Center in the event of a Hurricane or other natural disaster which may require staff to remain on-site for extended periods of 24 hours or more. City Staff, Police, and Fire Personnel are also housed at other City facilities.

Staff requests to appropriate fund balance in the Major Disaster Fund Account 607 in the amount of $178,420. In order to ensure the safety of City Staff assigned to the Operations Center or other facilities during such major weather events, staff recommends various enhancements to the facilities. The requested funds will be used as follows: $15,000 for Technology / IT, $60,000 for Infrastructure improvements, and $12,000 for furniture, fixtures, and equipment, plus a 10% contingency, which totals $178,420.

The funds related to facility modifications, miscellaneous furnishings, and appliances are primarily being used for the Police Department, which houses approximately 60 Police Officers during hurricanes. Currently, there are no accommodations within the Police Department to handle food prep, emergency supplies storage, and adequate rest areas. These modifications are necessary to ensure the health and safety of Police Officers during a weather event or other disaster.

These enhancements are necessary to ensure that the City's Emergency Management Staff can plan and respond appropriately to the City's needs during a disaster.

Fiscal Years	2019
Capital Expenditures
Operating Costs	$178,420.00
External Revenues
Program Income (city)
In-kind Match (city)
Net Fiscal Impact
NO. Additional FTE Positions (cumulative)


III. Review Comments

A. Finance Department Comments:

B. Purchasing/Intergovernmental Relations/Grants Comments:

C. Department Director Review:

Contract Start Date
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe

ATTACHMENTS:
File Name	Description	Upload Date	Type
Resolution_Hurricane_Preparedness_appropriate_Fund_Balance_3-19-19.doc	Resolution: Fund Appropriation for Major Disaster Preparedness	4/8/2019	Resolution
HURRICANE_SEASON_2019_-_EOC_BACK_UP_GENERATOR_QUOTES_-_Attachment.pdf	Attachment: Back Up Generator Quotation	4/8/2019	Backup Material
Major_Disaster_Fund_Appropriation_FY2019_-_03-29-19_-_Attachment.xlsx	Attachment: Major Disaster Fund Appropriation FY19	4/8/2019	Backup Material
FY18_EOC_Budget.pdf	Attachment: Major Disaster Fund Appropriation FY18	4/9/2019	Backup Material

REVIEWERS:
Department	Reviewer	Action	Date
Police	Madden, Michael	Approved	4/8/2019 - 4:39 PM
Purchasing	Answerer	Approved	4/8/2019 - 5:14 PM
Finance	sherman, randy	Rejected	4/9/2019 - 11:52 AM
Police	Madden, Michael	Approved	4/10/2019 - 10:11 AM
Purchasing	Answerer	Approved	4/10/2019 - 11:26 AM
Finance	Answerer	Approved	4/10/2019 - 12:41 PM
Attorney	Busby, Lina	Approved	4/10/2019 - 3:43 PM
City Clerk	Robinson, Claudene	Approved	4/10/2019 - 4:02 PM
City Manager	Answerer	Approved	4/11/2019 - 3:36 PM