Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 2/25/2019 
Agenda Category:
Subject: TOM EVANS ENVIRONMENTAL, INC. SOLE SOURCE PROVIDER FOR GRUNDFOS WASTEWATER PUMPS, EQUIPMENT PARTS AND REPAIR SERVICES.
Recommendation/Motion: 

District staff recommends that the Board approve the contract with Tom Evans Environmental, INC. Sole Source provider for Grundfos wastewater pumps, equipment parts and repair services.

Originating Dept UTILITY DISTRICT  Costs NOT TO EXCEED $275,000 
User Dept.UTILITY DISTRICT Funding Source
AdvertisedNo Budget Account NumberPROJECT NO. 18136
Date   
Paper   
Affected PartiesNot Required   
Background/Summary: 

Currently approximately 53% of the lift-stations within the Utility Special District (District) are Flygt (Xylem) pumps.  The other 47% of lift stations are split up between 8 different pump manufactures. The District desires to standardize using the following manufactures to include Xylem, Tom Evans Environmental Inc., Barney’s Pumps Inc. and Thompson Pump and Manufacturing Company Inc.

 

The District wishes to standardize at least 75% - 85% of the pumps within the District as this will make it easier for staff when replacing a part or adjusting a pump impeller. Additionally, the District’s goal during times of emergency is to have the ability to drop a like pump spare in or go to a lift station with the same pump and pull a pump to use where it is needed.

 
Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
2019_TOM_EVANS_ENVIRONMENTAL_RESOLUTION.docRESOLUTION2/15/2019Resolution
TOM_EVANS_ENVIRONMENTAL_INC_CONTRACT.pdfAGREEMENT2/14/2019Agreement
TOM_EANS_ENVIRONMENTAL_RECOMMENDATION_LETTER.pdfRECOMMENDATION2/14/2019Backup Material
TOM_EVANS_ENVIRONMENTAL_INC_-_EXHIBIT_A.pdfEXHIBIT A2/14/2019Exhibit
TOM_EVANS_ENVIRONMENTAL_INC_-_EXHIBIT_B.pdfEXHIBIT B2/14/2019Exhibit
PIGGYBACK_COOP_SPREADSHEET_RES_27-18UD_(COOPERATIVES).pdfCOOPERATIVES SPREADSHEET2/15/2019Backup Material
REVIEWERS:
DepartmentReviewerActionDate
UtilityAnswererApproved2/15/2019 - 9:42 AM
PurchasingAnswererApproved2/15/2019 - 10:05 AM
Financesherman, randyRejected2/19/2019 - 8:23 AM
UtilityAnswererApproved2/19/2019 - 8:27 AM
PurchasingAnswererApproved2/19/2019 - 8:28 AM
Financesherman, randyApproved2/19/2019 - 2:14 PM
AttorneyBusby, Lina Approved2/19/2019 - 4:09 PM
City ClerkRobinson, ClaudeneApproved2/19/2019 - 5:27 PM
City ManagerAnswererApproved2/19/2019 - 6:44 PM