Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 12/5/2018 
Agenda Category:CONSENT RESOLUTION
Subject: 

APPROVING THE SERVICE AGREEMENT WITH THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS OFFICE FOR THE 2019 MUNICIPAL ELECTION CYCLE

Recommendation/Motion: 

APPROVE THE RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE SERVICE AGREEMENT WITH THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS OFFICE

Originating Dept OFFICE OF THE CITY CLERK  Costs  
User Dept.OFFICE OF THE CITY CLERK Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   
Background/Summary: 

A SERVICE AGREEMENT WITH THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS OFFICE (PBCSOE) IS SUBMITTED ANNUALLY FOR APPROVAL AS REQUIRED BY THE PBCSOE.  THIS AGREEMENT IS FOR THE SERVICES TO BE PROVIDED BY THE PBCSOE FOR THE 2019 MUNICIPAL ELECTION CYCLE.  A SEPARATE AGREEMENT FOR A SPECIAL ELECTION WILL HAVE TO BE APPROVED (PLEASE SEE SECTION 5 OF THE AGREEMENT) AS INDICATED IN THE DOCUMENT.  THE CITY MUST GIVE A 90 DAY NOTICE FOR A SPECIAL ELECTION AND THE SOE HAS THE AUTHORITY TO DENY SERVICE FOR ANY SPECIAL ELECTION.

 
Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
ELECTION_AGMNT_RESOLUTION.docxELECTION SVC RESOLUTION11/21/2018Resolution
MUNICIPAL_ELECTION_AGMNTRVSD.docxELECTION SVC AGMNT11/21/2018Agreement
REVIEWERS:
DepartmentReviewerActionDate
City ClerkRobinson, ClaudeneApproved11/28/2018 - 8:48 PM
PurchasingAnswererApproved11/29/2018 - 6:36 AM
Financesherman, randyApproved11/29/2018 - 1:45 PM
AttorneyAnswererApproved11/29/2018 - 3:06 PM
City ClerkRobinson, ClaudeneApproved11/29/2018 - 3:59 PM
City ManagerAnswererApproved11/29/2018 - 6:05 PM