| | | | | | | | CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY | | | | | | | |
| | | | | | | | | Meeting Date: | 12/5/2018 | | Agenda Category: | CONSENT RESOLUTION |
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| | | | | | | | | Subject: | A resolution authorizing the purchase of new vehicles and equipment that were identified on the City’s vehicle replacement plan or requested as an addition to the Storm Water fleet in the amount of $799,271.30 by utilizing the Florida Sheriffs Association Contract number FSA18-VEH26.0 specification #6C, #27, #29, #31, #33, #42, #47 and #60; authorizing the Director of Finance and Administrative Services to make payment for same from account numbers 50330104-564000, 10121101-564000, 50215102-545500 and 46032101-564000 in the amount of $799,271.30. |
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| | | | | | | | | Recommendation/Motion: | Staff recommends that the City Council approve the resolution. |
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| | | | | | | | | Originating Dept | Public Works | | Costs | $799,271.30 | | User Dept. | Public Works | | Funding Source | | | Advertised | No | | Budget Account Number | 50330104-564000 $442,457.80
46032101-564000 $289,313.50
10121101-564000 $10,000.00
50215102-545500 $57,500.00 | | Date | | | | | | Paper | | | | | | Affected Parties | Not Required | | | |
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| | | | | | | | | Background/Summary: | The Public Works Fleet Division has identified twenty vehicles/equipment within the following departments, Stormwater, Streets, Fire, Police, Fleet, Community Development, Purchasing, YEP and Parks that has met or exceeded the City’s vehicle replacement criteria of age, mileage and or repair costs. Replacement of these units ensure the fleets reliability which results in less vehicle down time, lost productivity and unscheduled repair and maintenance costs.
Staff requests that City Council approve the purchase of new replacement vehicles from Duval Ford and Dobbs Equipment Inc in the amount of $799,271.30 by utilizing the Florida Sheriffs Association Contract number FSA18-VEH26.0 specification #6C, #27, #29, #31, #33, #42, #47 and #60. After purchase and receipt of the new vehicle’s, Public Works plans to dispose of the old units through an online public auction web site or trade in towards replacement equipment with assistance from Purchasing Department and putting sale funds into a vehicle replacement fund account 503-364000 to assist in the acquisition of FY2020 vehicles. |
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| | | | | | | | | Fiscal Years | 2019 | 2020 | 2021 | 2022 | 2023 | | Capital Expenditures | $799,271.30 | | | | | | Operating Costs | $0.00 | $0.00 | | | | | External Revenues | NA | | | | | | Program Income (city) | NA | | | | | | In-kind Match (city) | NA | | | | | | Net Fiscal Impact | $799,271.30 | | | | | NO. Additional FTE Positions
(cumulative) | N/A | | | | |
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| | | | | | | | | A. Finance Department Comments: | | | | | B. Purchasing/Intergovernmental Relations/Grants Comments: | | | | | C. Department Director Review: | |
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| | | | | | | | | Contract Start Date | | | Contract End Date | | | Renewal Start Date | | | Renewal End Date | | | Number of 12 month terms this renewal | | | Dollar Amount | | | Contractor Company Name | | | Contractor Contact | | | Contractor Address | | | Contractor Phone Number | | | Contractor Email | | | Type of Contract | | | Describe | |
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| REVIEWERS: | | Department | Reviewer | Action | Date | | Public Works | Bailey, Terrance | Approved | 11/7/2018 - 1:41 PM | | Purchasing | Answerer | Approved | 11/7/2018 - 2:28 PM | | Finance | sherman, randy | Approved | 11/7/2018 - 2:45 PM | | Attorney | Busby, Lina | Approved | 11/8/2018 - 8:59 AM | | City Clerk | Robinson, Claudene | Approved | 11/8/2018 - 11:16 AM | | City Manager | Answerer | Approved | 11/20/2018 - 5:39 PM |
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