Coversheet


CITY OF RIVIERA BEACH CITY COUNCIL AGENDA ITEM SUMMARY

Meeting Date:	9/19/2018
Agenda Category:	REGULAR RESOLUTION

Subject:

A resolution to approve the Agreement for merchant services with BridgePay as the gateway provider and Automated Merchant Service Inc. as the merchant services provider.

Recommendation/Motion:

The City desires for BridgePay as the gateway provider with Automated Merchant Services Inc. as the merchant services provider to utilize their efforts in providing merchant services to the City.

Originating Dept	Finance	Costs	Based on an estimate of 4K transactions a month, the fees would be $4,800 month, which would save the City roughly $1,400 monthly.
User Dept.	All Departments	Funding Source
Advertised	No	Budget Account Number
Date
Paper
Affected Parties	Notified

Background/Summary:

The City is in month to month contract for merchant services with Point & Pay. On October 18, 2017, the City entered into an Agreement with Tyler Technologies to become the new Enterprise Resource Planning provider. Tyler Technologies provided a list of compatible merchant services providers with their systems for staff to research. The Information Technology and Treasury staff researched those merchant services providers by reaching out to multiple municipalities in Florida who purchased and/or integrated with these providers. Upon feedback on performance, user friendliness, technical support, fees, and methodology, it was decided that BridgePay as the getaway provider with Automated Merchant Service as the merchant services provider would be the best fit. Also, in comparison to Point & Pay, which is the City's current merchant services provider, the City is expected to save an estimate of $1,400 a month by utilizing the services of BridgePay as the gateway provider with Automated Merchant Service Inc. as the merchant services provider.

Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city)
Net Fiscal Impact
NO. Additional FTE Positions (cumulative)


III. Review Comments

A. Finance Department Comments:

B. Purchasing/Intergovernmental Relations/Grants Comments:

C. Department Director Review:

Contract Start Date	10/01/2018
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal	Terms will automatically renew annually. In order to terminate the Agreement, the City must provide a 30 days written notice or else the City will be penalized for Early Termination.
Dollar Amount	57,600.00 annually
Contractor Company Name	Automated Merchant Systems Incorporated
Contractor Contact	Nancy Murphy \| Senior Public Sector Account Manager office: 407.331.5465 cell:407.712.5337 email: nmurphy@automatedmerchant.com
Contractor Address	Automated Merchant Systems 1071 S. Sun Drive Suite 2001 Lake Mary, FL 32746
Contractor Phone Number	office: 407.331.5465 cell:407.712.5337
Contractor Email	email: nmurphy@automatedmerchant.com
Type of Contract	Professional services
Describe

ATTACHMENTS:
File Name	Description	Upload Date	Type
Resolution-AMS_(merchant_services)_revised._09192018.doc	Resolution AMS (Merchant Services) revised. 09192018(1)	9/11/2018	Cover Memo
AMS_Application_Gov-Revised_(2).docx	Agreement	8/27/2018	Agreement
Price_Proposal.pdf	Price Proposal	7/6/2018	Backup Material
Point___Pay_addendum.pdf	Current Merchant Provider's Addendum	7/6/2018	Backup Material
Memo_from_Legal-_AMS_merchant_service_providors.pdf	Legal's Recommendation	7/6/2018	Backup Material
Purchasing_s_recommendation.pdf	Purchasing's Recommendation	7/9/2018	Backup Material
Staff_s_recommedation.pdf	Information Technology Staff's Recommendation	7/6/2018	Backup Material

REVIEWERS:
Department	Reviewer	Action	Date
Finance	sherman, randy	Approved	8/27/2018 - 2:32 PM
Purchasing	Answerer	Approved	8/27/2018 - 5:11 PM
Finance	sherman, randy	Approved	8/28/2018 - 12:44 PM
Attorney	Answerer	Approved	8/28/2018 - 5:22 PM
City Clerk	Robinson, Claudene	Approved	8/28/2018 - 5:23 PM
City Manager	Answerer	Approved	9/12/2018 - 1:49 PM