Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 6/6/2018 
Agenda Category:REGULAR
Subject: PUBLIC RELATIONS CONSULTANT
Recommendation/Motion: 

STAFF RECOMMENDS AWARDING RFP # 942-18-2 FOR PUBLIC RELATIONS CONSULTING AND PROFESSIONAL SERVICES TO THE MERCHANT STRATEGY, INC. AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A ONE YEAR CONTRACT ON AN AS NEEDED BASIS IN AN AMOUNT NOT TO EXCEED $130,000 ANNUALLY; AND AUTHORIZING THE FINANCE DIRECTOR TO TRANSFER $43,333 FROM THE GENERAL ADMINISTRATION FLEET SERVICES ACCOUNT NUMBER 001-0203-519-0-4608 TO THE PROFESSIONAL SERVICES ACCOUNT NUMBER 001-0203-519-0-3106 AND MAKE PAYMENT FOR SAME.

Originating Dept CITY MANAGER  Costs $130,000.00 
User Dept.CITY ADMINISTRATION & ALL Funding Source
AdvertisedNo Budget Account Number001-0203-519-0-3106: Professional Services
Date   
Paper   
Affected PartiesNot Required   
Background/Summary: 
 
Fiscal Years20182019202020212022
Capital Expenditures$43,333$86,667
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date6/6/2018 
Contract End Date6/5/2019
Renewal Start Date6/6/2019
Renewal End Date6/5/2019
Number of 12 month terms this renewalFour 4 twelve 12 month renewals
Dollar Amount$130,000.00
Contractor Company NameTHE MERCHANT STRATEGY, INC.
Contractor ContactSharon J. Merchant, President
Contractor Address

1804 North Dixie Highway

Suite B

West Palm Beach, FL. 33407

Contractor Phone Number561-315-9110
Contractor Emailsharon@themerchantstrategy.com
Type of ContractProfessional services
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
RESOLUTION_PUBLIC_RELATIONS1..docxRESOLUTION PUBLIC RELATIONS CONTRACT5/31/2018Cover Memo
scan0010.pdfRecommedation Letter5/8/2018Cover Memo
Merchant_Strategy.pdfTHE MERCHANT STRATEGY INC PROPOSAL 5/8/2018Backup Material
Mosaic_Group_Price_Proposal.pdfMosaic Group Price Posposal5/9/2018Backup Material
scan0001.pdfAttachment B5/9/2018Backup Material
scan0002.pdfAttachment B5/9/2018Backup Material
scan0003.pdfScope of Services5/9/2018Backup Material
Consulting_Professional_Services_Contract_LB_edit_(1).pdfPublic Relations Consultant Contract5/30/2018Backup Material
REVIEWERS:
DepartmentReviewerActionDate
Financesherman, randyRejected5/24/2018 - 9:43 AM
AttorneyBusby, Lina Approved5/9/2018 - 6:06 PM
City ClerkRobinson, ClaudeneApproved5/10/2018 - 10:13 AM
City ManagerAnswererApproved5/30/2018 - 6:58 PM
Financesherman, randyApproved5/31/2018 - 10:43 AM
AttorneyAnswererApproved5/31/2018 - 2:13 PM
City ClerkAnswererApproved5/31/2018 - 4:12 PM