Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 5/16/2018 
Agenda Category:CONSENT RESOLUTION
Subject: 

Request to appropriate fund balance in the Major Disaster Fund Account 607 in the amount of $228,800.00 for Hurricane Preparedness.

Recommendation/Motion: 

Staff recommends that the City Council approve the appropriate fund balance in the Major Disaster Fund Account No. 607 in the amount of $228,800.00 for Hurricane Preparedness.

Originating Dept Police   Costs $228,800.00 
User Dept.EOC / Police / Fire / Public Works / Purchasing  Funding Source
AdvertisedNo Budget Account Number607-00-271000
Date   
Paper   
Affected PartiesNot Required   
Background/Summary: 

The City of Riviera Beach Police Department is currently preparing for Hurricane Season 2018, which occurs from June 1 through November 30. 

 

City Staff recommends utilizing the temporary Public Works facility as the City's Emergency Operations Center in the event of a Hurricane or other natural disaster which may require staff to remain on-site for extended periods of 24 hours or more.

 

The Police Department requests to appropriate fund balance in the Major Disaster Fund Account 607 in the amount of $228,800.00. In order to ensure the safety of City Staff assigned to the Operations Center during such major weather events, staff recommends various enhancements to the facility.  The requested funds will be used as follows:  $36,000. for Technology / IT, $145,000.00 for Infrastructure Improvements, and $27,000.00 for furniture, fixtures, and equipment, plus a 10% contingency, which totals $228,800.00.

 

These enhancements are necessary to ensure that the City's Emergency Management Staff can plan and respond appropriately to the City's needs during a disaster.

 

 

 
Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
Resolution_Hurricane_Preparedness_appropriate_Fund_Balance_4-25-18.docRESOLUTION: APPROPRIATE FUND BALANCE IN MAJOR DISASTER FUND 6075/4/2018Resolution
Copy_of_EOC_Budget_-_04-25-2018.xlsxBUDGET5/10/2018Cover Memo
REVIEWERS:
DepartmentReviewerActionDate
Police Madden, MichaelApproved5/4/2018 - 3:10 PM
PurchasingAnswererApproved5/4/2018 - 3:13 PM
Financesherman, randyRejected5/8/2018 - 11:59 AM
Police Madden, MichaelApproved5/8/2018 - 1:28 PM
PurchasingAnswererApproved5/8/2018 - 3:08 PM
Financesherman, randyApproved5/8/2018 - 4:13 PM
AttorneyBusby, Lina Approved5/9/2018 - 6:04 PM
City ClerkRobinson, ClaudeneApproved5/10/2018 - 10:12 AM
City ManagerAnswererApproved5/10/2018 - 10:31 AM