Coversheet


CITY OF RIVIERA BEACH CITY COUNCIL AGENDA ITEM SUMMARY

Meeting Date:	3/26/2018
Agenda Category:

Subject:

Advanced Metering Infrastructure

Recommendation/Motion:

STAFF RECOMMENDS THAT THE BOARD OF DIRECTORS APPROVE THE MATERIALS AND SOFTWARE PURCHASE, INSTALLATION (TO BE COMPLETED IN 270 DAYS) AND INDEFINITE QUANTITY WATER METERS (THREE YEAR CONTRACT).

Originating Dept	UTILITY SPECIAL DISTRICT	Costs	Estimated Grand Total $5,890,709.20
User Dept.	UTILITY SPECIAL DISTRICT	Funding Source
Advertised	No	Budget Account Number	412-1430-533-0-6401
Date
Paper
Affected Parties	Not Required

Background/Summary:

On June 10, 2016, in accordance with the City of Riviera Beach Procurement Code, Request for Proposal No. 758-16 were advertised to retain Advanced Metering Infrastructure. Ferguson was the highest ranked responsive and responsible bidder out of (6) bidders and the selection committee made a recommendation to select Ferguson Enterprises, Inc.

The City intends to replace or retrofit its existing water meter population and to install a radio-based automatic meter reading system. The purposes of this project are threefold: (1) to recover lost revenue by replacing old under-registering defected meters; (2) to reduce manual meter reading, billing and customer service operating expenses, and (3) to improve the quality of customer service, through the installation of an automated meter reading system.

Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city)
Net Fiscal Impact
NO. Additional FTE Positions (cumulative)


III. Review Comments

A. Finance Department Comments:

B. Purchasing/Intergovernmental Relations/Grants Comments:

C. Department Director Review:

Contract Start Date
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe

ATTACHMENTS:
File Name	Description	Upload Date	Type
3_01_18_Ferguson_Resolution.doc	RESOLUTION	3/16/2018	Resolution
materials.pdf	MATERIALS CONTRACT	3/19/2018	Agreement
software.pdf	SOFTWARE CONTRACT	3/19/2018	Agreement
installation.pdf	INSTALLATION CONTRACT	3/19/2018	Agreement
Indefinate.pdf	INDEFINITE CONTRACT	3/19/2018	Cover Memo
Exhibit_C_WARRANTY_AGREEMENT_.pdf	EXHIBIT C - MANUFACTURER WARRANTY	3/15/2018	Agreement
Ferguson_RFP_758-16_Proposal_WARRANTY.pdf	WARRANTY	3/15/2018	Backup Material
Patrick_Day_Secretarial_Certificate_of_Authorization.pdf	CERTIFICATE OF AUTHORIZATION	3/16/2018	Backup Material

REVIEWERS:
Department	Reviewer	Action	Date
Utility	Answerer	Approved	3/5/2018 - 1:28 PM
Purchasing	Answerer	Approved	3/5/2018 - 1:37 PM
Finance	sherman, randy	Rejected	3/15/2018 - 2:12 PM
Utility	Answerer	Approved	3/18/2018 - 11:23 AM
Purchasing	Answerer	Approved	3/18/2018 - 11:25 AM
Finance	sherman, randy	Approved	3/19/2018 - 1:42 PM
Attorney	Busby, Lina	Approved	3/19/2018 - 1:46 PM
City Clerk	Robinson, Claudene	Approved	3/19/2018 - 5:59 PM
City Manager	Answerer	Approved	3/19/2018 - 6:12 PM