Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 3/7/2018 
Agenda Category:REGULAR RESOLUTION
Subject: 

TO APPROVE AND ACCEPT THE GRANT AGREEMENT AMENDMENT FOR THE PUBLIC LIBRARY CONSTRUCTION GRANT # 17-PLC-04, AWARDED BY THE STATE DIVISION OF LIBRARY AND INFORMATION SERVICES, WHICH EXTENDS TO DECEMBER 30, 2020.

Recommendation/Motion: 

STAFF RECOMMENDS MOTION TO ACCEPT THE EXTENSION OF THE PUBLIC LIBRARY CONSTRUCTION GRANT AGREEMENT # 17-PLC-04, GRANTED BY THE STATE DIVISION OF LIBRARY AND INFORMATION SERVICES TO DECEMBER 30, 2020.

Originating Dept LIBRARY  Costs -0- 
User Dept.LIBRARY Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   
Background/Summary: 

PUBLIC LIBRARY CONSTRUCTION GRANT AGREEMENT # 17-PLC-04 WAS AWARDED DURING THE 2016 FLORIDA LEGISLATIVE SESSION IN THE AMOUNT OF $500,000 OF A MATCHING GRANT, FOR A PROJECT WITH AN ESTIMATED TOTAL OF $10,850,000 AND A COMPLETION DATE OF JUNE 2019.  AFTER A SERIES OF CRITICAL DELAYS, STAFF RECOMMENDED IN FEBRUARY 2018 FOR AN AMENDMENT TO THE AGREEMENT AND THE EXTENSION WAS AWARDED FROM JUNE 2019 TO DECEMBER 30, 2020 FOR A TOTAL OF 18 MONTHS.

 

THE STATE'S APPROVED EXTENSION (AMENDMENT 1) CONSISTS OF CHANGES MADE IN THE FOLLOWING THREE (3) SECTIONS OF THE ORIGINAL CONSTRUCTION GRANT AGREEMENT:

 

  • SECTION 1.   GRANT PURPOSE (PAGE 1 OF 20)
  • SECTION 2.   LENGTH OF AGREEMENT (PAGE 2 OF 20)
  • SECTION 11. GRANT COMPLETION DEADLINE (PAGE 5 OF 20)

 

 

 

 

 
Fiscal Years20162017201820192020
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start DateJULY 1, 2016 
Contract End DateJUNE 1, 2019
Renewal Start DateJULY 1, 2016
Renewal End DateDECEMBER 30, 2020
Number of 12 month terms this renewal
Dollar Amount500,000
Contractor Company Name

STATE OF FLORIDA

DIVISION OF LIBRARY AND INFORMATION SERVICES

Contractor Contact

MS. MARIAN DEENEY

LIBRARY PROGRAM ADMINISTRATOR

Contractor Address

R. A. GRAY BUILDING, 2ND FLOOR NORTH

500 SOUTH BRONOUGH STREET

TALLAHASSEE, FL  32399-0250

Contractor Phone Number(850) 245-6620
Contractor EmailMARIAN.DEENEY@DOS.MYFLORIDA.COM
Type of ContractIntergovernmental
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
RES._Construction_Grant_Extension_02282018._03072018.docRES. Construction Grant Extension 02282018. 030720182/28/2018Cover Memo
021618_17-PLC-04_Rivieria_Beach_Amendment_1.pdfSTATE'S APPROVED EXTENSION - AMENDMENT 12/16/2018Backup Material
022118_Ltr_from_State_Granting_Extension_to_Library.pdfLETTER FROM STATE APPROVING EXTENSION2/22/2018Backup Material
17-PLC-04_Initially_Signed_Agreement_for_New_Library.pdfLIBRARY'S ORIGINAL CONSTRUCTION AGREEMENT 2/16/2018Backup Material
REVIEWERS:
DepartmentReviewerActionDate
Library AnswererRejected2/20/2018 - 8:34 AM
Library Thomas, GloriaApproved2/20/2018 - 11:45 AM
Library AnswererApproved2/20/2018 - 4:06 PM
PurchasingAnswererApproved2/20/2018 - 4:58 PM
Financesherman, randyApproved2/22/2018 - 8:02 AM
AttorneyAnswererRejected2/22/2018 - 4:03 PM
Library AnswererRejected2/22/2018 - 4:07 PM
Library Thomas, GloriaApproved2/22/2018 - 4:11 PM
Library AnswererApproved2/22/2018 - 4:59 PM
PurchasingAnswererApproved2/22/2018 - 10:30 PM
Financesherman, randyApproved2/23/2018 - 7:53 AM
AttorneyBusby, Lina Approved2/23/2018 - 11:12 AM
City ClerkRobinson, ClaudeneApproved2/23/2018 - 4:55 PM
City ManagerAnswererApproved2/26/2018 - 6:04 PM