Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 2/5/2018 
Agenda Category:

Subject: Consultant Engineering Services for Water and Wastewater Projects for Chen Moore & Associates, Inc. to execute the first option to renew.

Recommendation/Motion: Recommendation:          Staff recommends that the Board approve THE FIRST OPTION TO EXTEND THE CONTRACT WITH CHEN MOORE AND ASSOCIATES, INC. FOR CONTINUING PROFESSIONAL UTILITY CONSULTING ENGINEERING SERVICES FOR THE CITY OF RIVIERA BEACH UTILITY DISTRICT

Originating Dept Purchasing/Utility  Costs  
User Dept.Utility Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

Purchasing issued a RFP on November 10, 2016 to retain Professional Engineering Consultant(s) to assist in the implementation of its Water/Wastewater Master Plan which defines the short and long range planning needs, operational and maintenance issues that impact the CRBUD. The Consultant(s) submitting were requested to be cognizant that all federal, state, county and local regulations are met and identify regulatory issues that may impact the CRBUD. The Consultant was requested to demonstrate water/wastewater experience with a similar sized utility (to the CRBUD) or larger. It was the intent of the City to award to multiple ranked firms. Projects will be assigned at the sole discretion of the Utility District.

 

The CRBUD has three (3) major divisions: Water Supply and Treatment; Water Distribution & Wastewater Collection.

 

Water Supply and Treatment

The Water Treatment Division is responsible for the daily operation and maintenance of the City’s water system. This involves the operation of water treatment plant (WTP), with a maximum capacity of 17.5 million gallons per day (mgd), which provides air stripping, lime softening, filtration and disinfection of the water.

 

The raw water source is the Biscayne Aquifer and water is obtained from 27 production wells. Finished water is delivered to customers through the network of water transmission and water distribution lines. The water treatment plant has four (4) constant speed , three (3) variable speed high service pumps and two (2) transfer pumps together with three (3) water storage tanks and re-pump stations; four (4) constant speed and two (2) variable speed raw water transfer pumps to maintain water pressure throughout the utility service area.

 

Water Distribution

The Water Distribution Division is responsible for installing, maintaining and repairing the water main system which includes all valves and fire hydrants. The water transmission and water distribution system includes approximately 60 miles of piping varying in size from 6” to 30”. The Meter section handles customer service, meter repairs and customer complaints. This division is also responsible for managing a Backflow Prevention Program for the City’s Commercial, Industrial and multi-family properties/ businesses. Emergency water interconnections exist with adjacent local utilities.

 

 

 

Wastewater Collection

The Sewage Collection Division is responsible for the operation and maintenance of the approximately 90 miles gravity sewer lines varying from 8” to 24” in diameter, approximately 50 sewage lift stations and force main network with pipe varying from 8” to 24” in diameter. The division is also responsible for the Master Lift Station (#50); lift stations # 47 & # 39; which pumps sewage through a 30” force main to the East Central Regional Water Reclamation Facility (ECR) in West Palm Beach, Florida.

 

 
Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
2_6_18_Chen_Moore___Assocites_Resolution_First_Option.docRESOLUTION to Execute First Option2/6/2018Resolution
purchaisng_recommendaiton_848.pdfPurchasing Recommendation2/10/2017Cover Memo
848_Resolution_21017_rev_1715.docxResolution2/13/2017Cover Memo
REVIEWERS:
DepartmentReviewerActionDate
City ManagerAnswererApproved1/30/2018 - 5:05 PM
UtilityAnswererApproved1/26/2018 - 10:14 PM
PurchasingAnswererApproved1/27/2018 - 1:01 PM
Financesherman, randyApproved1/29/2018 - 8:01 AM
AttorneyBusby, Lina Approved1/29/2018 - 9:23 AM
City ClerkRobinson, ClaudeneApproved1/29/2018 - 9:47 AM