| | | | | | | | CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY | | | | | | | |
| | | | | | | | | Meeting Date: | 12/20/2017 | | Agenda Category: | REGULAR RESOLUTION |
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| | | | | | | | | Subject: | A resolution authorizing the purchase and delivery of fourteen new replacement vehicles and three new trailers that were identified on the City’s vehicle replacement plan for the following city departments, storm water, parks & recreation, water utilities, fire, fleet, engineering, community development and human resources, in the amount of $400,055.00 by utilizing the Cooperative Purchasing Program and the Florida Sheriffs Association Contract number FSA17-VEL15.0 and VEL 25.0 specifications #51, #37, #53, #57, #58 #46, and #27; authorizing the Director of Finance and Administrative Services to make payment for same from account number 503-1129-519-0-6451 in the amount of $322,671.00; account number 460-1127-541-0-6351 in the amount of $26,884.00; and account number 411-1438-535-0-4608 in the amount of $50,500.00, authorizing the Director of Finance and Administrative Services to deposit proceeds from the sale of surplus vehicles into the Fleet Services Fund. |
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| | | | | | | | | Recommendation/Motion: | Staff recommends that the City Council approve the resolution. |
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| | | | | | | | | Originating Dept | Public Works | | Costs | $400,055.00 | | User Dept. | Public Works | | Funding Source | Approved account numbers 503-1129-519-0-6451, $322,671.00 460-1127-541-0-6351, $26,884.00 411-1438-535-0-4608, $50,500.00 Total Approved $400,055.00 | | Advertised | No | | Budget Account Number | Fund 503 Dept. /Division 1129 Org. 519 Object 0
Reporting Category: 6451 | | Date | | | | | | Paper | | | | | | Affected Parties | Not Required | | | |
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| | | | | | | | | Background/Summary: | The Public Works Fleet Division has identified fourteen vehicles and three trailers within the following departments, Stormwater, Parks & Recreation, Streets, Parks, Fire, Water Utilities, Fleet, Engineering, Community Development and the Human Resources Division that have met the City’s vehicle replacement criteria of age, mileage and or repair costs. Replacement of these units ensure the fleets reliability which results in less vehicle down time, lost productivity and unscheduled repair and maintenance costs .
Staff requests that City Council approve the purchase of new replacement vehicles from Duval Ford, Prestige Ford and Texas Trailer Sales and Service in the amount of $400,055.00 by utilizing the Cooperative Purchasing Program and the Florida Sheriffs Association Contract Number FSA17-VEL15.0 and VEL 25.0 specifications #51, #37, #53, #57, #46, #27, and #58. After purchase and receipt of the new vehicle’s, Public Works plans to dispose of the old units through an online public auction web site with assistance from the Purchasing Department and putting sale funds into the Fleet Services Fund account 503-00-271000 to assist in the acquisition of FY2019 vehicles. |
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| | | | | | | | | Fiscal Years | 2018 | 2019 | 2020 | 2021 | 2022 | | Capital Expenditures | $400,055 | | | | | | Operating Costs | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | | External Revenues | NA | | | | | | Program Income (city) | NA | | | | | | In-kind Match (city) | NA | | | | | | Net Fiscal Impact | $400,055 | | | | | NO. Additional FTE Positions
(cumulative) | N/A | | | | |
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| | | | | | | | | A. Finance Department Comments: | | | | | B. Purchasing/Intergovernmental Relations/Grants Comments: | | | | | C. Department Director Review: | |
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| | | | | | | | | Contract Start Date | | | Contract End Date | | | Renewal Start Date | | | Renewal End Date | | | Number of 12 month terms this renewal | | | Dollar Amount | | | Contractor Company Name | | | Contractor Contact | | | Contractor Address | | | Contractor Phone Number | | | Contractor Email | | | Type of Contract | | | Describe | |
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| REVIEWERS: | | Department | Reviewer | Action | Date | | Public Works | Bailey, Terrance | Approved | 12/7/2017 - 5:42 PM | | Purchasing | Answerer | Approved | 12/7/2017 - 6:13 PM | | Finance | sherman, randy | Approved | 12/11/2017 - 7:53 AM | | Attorney | Answerer | Approved | 12/11/2017 - 12:25 PM | | City Clerk | Answerer | Approved | 12/11/2017 - 1:52 PM | | City Manager | Answerer | Approved | 12/12/2017 - 4:58 PM |
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