Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 12/20/2017 
Agenda Category:CONSENT RESOLUTION

Subject: 

A resolution authorizing the purchase and delivery of one (1) John Deere 444K wheel loader with bucket attachments from Nortrax in the amount of $142,123.20 minus a trade in of $16,000.00 for the unit being replaced by utilizing the Cooperative Purchasing Program and the Florida Sheriffs Association Contract Number FSA17-VEH15.0 specification #30 authorizing the Director of Finance and Administrative Services to make payment from account number 503-1129-519-0-6451, authorizing the Director of Finance and Administrative Services to deposit proceeds from the sale of surplus vehicles into the Fleet Services Fund.


Recommendation/Motion: Staff recommends that the City Council approve the resolution.

Originating Dept Public Works  Costs $126,123.20 
User Dept.Public Works Funding SourceAccount No: 503-1129-519-0-6451 Approved Amount $126,123.20
AdvertisedNo Budget Account Number

Fund 503          Dept. /Division 1129    Org.  519    Object 0     

Reporting Category:  6451

Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

The Public Works Streets Division is in need of a new front end wheel loader to replace the existing unit. The existing wheel loader is approximately 12 years old and is incurring above normal repair costs and has exceeded its cost effective life cycle.  The frequency of repairs not only affect the division monetarily, but the unit being down also decreases the division’s overall efficiency and productivity.

 

The purpose of the wheel loader is to perform multiple tasks around the City in large earth removal and debris cleanup work. It is also used on city streets construction projects that arise that require heavy equipment use. The wheel loader will come with two attachments, one being a bucket attachment for scooping up to 2.5 cubic yards of material and the other attachment will be a clam rake which is used to clear debris such as trees, bushes and large objects, it is an essential attachment for the fast cleanup work of debris such as what is produced in the event of a hurricane or disaster.

 

 

Staff requests that City Council approve the purchase of a new John Deere 444k wheel loader with attachments from Nortrax in the amount of $126,123.20 by utilizing the Cooperative Purchasing Program and the Florida Sheriffs Association Contract Number FSA17-VEH15.0 specification #30. After purchase and receipt of the new wheel loader unit, Public Works plans to trade in the current unit which has a trade in value of $16,000.00 and depositing the proceeds from the sale into the Fleet Services Fund.

 
Fiscal Years20182019202020212022
Capital Expenditures$126,123.20
Operating Costs$0.00$0.00$0.00$0.00$0.00
External RevenuesNA
Program Income (city)NA
In-kind Match (city)NA 
Net Fiscal Impact$126,123.20$0.00$0.00$0.00$0.00
NO. Additional FTE Positions
(cumulative)
N/A

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
RESOLUTION_TO_PURCHASE_2018_Wheel_Loader.docResolution11/28/2017Resolution
Nortrax_2017.pdfNortrax12/12/2017Backup Material
REVIEWERS:
DepartmentReviewerActionDate
Public Works Bailey, Terrance Approved12/7/2017 - 5:42 PM
PurchasingAnswererApproved12/7/2017 - 6:10 PM
Financesherman, randyApproved12/11/2017 - 7:54 AM
AttorneyAnswererApproved12/11/2017 - 12:26 PM
City ClerkAnswererApproved12/11/2017 - 1:50 PM
City ManagerAnswererApproved12/12/2017 - 8:08 PM