Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 12/20/2017 
Agenda Category:CONSENT REGULAR

Subject: To approve the purchase of two (2) Fire Department Apparatus; one (1) Sutphen built Pumper (Fire Engine) from Florida Emergency Vehicles, LLC and one (1) Rescue Truck (ambulance) from Hallmark Fire Apparatus of Ocala, FL

Recommendation/Motion: Staff recommends approval of a Lease/Purchase Proposal with U.S. Bancorp Government Leasing and Finance, Inc. to finance the purchase of one (1) Fire Engine (Pumper) and one (1) Rescue Truck (ambulance) and authorizing the Finance Department to set up a budget.

Originating Dept Fire  Costs $902,785.44 
User Dept.Fire Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

Fire Rescue is seeking the purchase of two (2) Fire Department Apparatus: one (1) Fire Engine (Pumper) and  (1) Rescue Truck (ambulance), consistent with our Apparatus Replacement Plan. The item seeks Council's approval to make the purchases from Florida Emergency Vehicles, LLC and Hallmark Fire Apparatus of Ocala, FL. The current proposal, based on the Florida Sheriffs Association pricing of $865,636.70. The vehicles will be purchased through a lease agreement with U.S. Bancorp Government Leasing and Finance, costing $300,928.48 annually over three (3) years for a total cost of $902,785.44.

 

The aging reserve fleets cost of ownership and decreasing reliability continues to increase. This purchase will positively impact those costs and assure reliable response units are available. The Department will need to purchase the vehicles identified in the Apparatus Replacement Plan to impact the rising repair costs. The purchase will stabilize a much needed and “mission-critical” resource within the Fire Department.

 

The current proposal includes one (1) fully equipped Fire Engine and one (1) fully equipped Rescue Truck (ambulance). Vehicles are delivered fully equipped with all emergency equipment (i.e. lights, sirens, warning devices, etc.)

 
Fiscal Years2018201920202021
Capital Expenditures0$300,928.48$300,928.48$300,928.48
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
Final_2017_Bancorp_Apparatus_Lease_Purchase_Resolution-1.docxResolution12/13/2017Resolution
Riveria_Beach_Proposal_Letter_Pumper_10-29-17.docPumper Quote12/8/2017Backup Material
Riviera_Beach-_Proposal_Quote_-_12-08-17.pdfRescue Truck Quote12/8/2017Backup Material
Riviera_Beach_USBGLF_Proposal_120817.pdfUS Bancorp Proposal12/12/2017Backup Material
2018_Fire_Lease.pdfRecommendation Letter12/12/2017Cover Memo
REVIEWERS:
DepartmentReviewerActionDate
Fire AnswererRejected12/12/2017 - 8:43 AM
Fire McCarthy, Thomas Approved12/12/2017 - 8:56 AM
Fire AnswererApproved12/12/2017 - 2:24 PM
PurchasingAnswererApproved12/12/2017 - 2:56 PM
Financesherman, randyRejected12/13/2017 - 9:24 AM
Fire AnswererApproved12/13/2017 - 9:44 AM
PurchasingAnswererApproved12/13/2017 - 9:56 AM
Financesherman, randyApproved12/13/2017 - 10:38 AM
AttorneyAnswererApproved12/13/2017 - 10:48 AM
City ClerkRobinson, ClaudeneApproved12/13/2017 - 12:49 PM
City ManagerAnswererApproved12/13/2017 - 1:27 PM