| | | | | | | | CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY | | | | | | | |
| | | | | | | | | Meeting Date: | 1/17/2018 | | Agenda Category: | RESOLUTION |
| | | | | | | |
| | | | | | | | | Subject: | Awarding an Architectural and Construction Administration contract to Song & Associates for Avenue L - Public Works Facility |
| | | | | | | |
| | | | | | | | | Recommendation/Motion: | Staff recommends that the City Council approve the resolution. |
| | | | | | | |
| | | | | | | | | Originating Dept | Public Works | | Costs | $217,500 | | User Dept. | Public Works | | Funding Source | Account No. Base Fee Contingency Total 310-1123-519-0-6251 $217,500.00 $ 21,750.00 $239,250.00 TOTAL $239,250.00 | | Advertised | No | | Budget Account Number | Fund 310 Dept. /Division 1123 Org. 519 Object 0
Reporting Category: 6251 | | Date | | | | | | Paper | | | | | | Affected Parties | Not Required | | | |
| | | | | | | |
| | | | | | | | | Background/Summary: | On February 16, 2011, the City Council approved Resolution 20-11, authorizing staff to negotiate with Song + Associates to provide design specifications, construction documents and related services for a new Public Works Complex. On June 1, 2011 the City Council approved Resolution 74-11 issuing a contract and work order of $350,000.00 and only $302,010.00 was expensed on the purchase order.
Currently the completed plans need to be upgraded to meet current code requirements prior to bidding the project. Song + Associates Inc. as the original design consultant is qualified to provide these services.
Staff requests that City Council approve the resolution to approve a work order with Song + Associates Inc. to provide professional design services for updating of the design specifications, construction documents, related services for a new Public Works Complex in the amount of $217,500.00 plus ten percent (10%) contingency. |
| | | | | | | |
| | | | | | | | | Fiscal Years | 2018 | 2019 | 2020 | 2021 | 2022 | | Capital Expenditures | $217,500 | | | | | | Operating Costs | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | | External Revenues | NA | | | | | | Program Income (city) | NA | | | | | | In-kind Match (city) | NA | | | | | | Net Fiscal Impact | $217,500 | $0.00 | $0.00 | $0.00 | $0.00 | NO. Additional FTE Positions
(cumulative) | N/A | | | | |
| | | | | | | |
| | | | | | | | | A. Finance Department Comments: | The City entered into a contract with Song & Associates in 2011 for $397,300. At that time, the Council authorized the City Manager to approve change orders up to 12% of the value of the contract. The contract had a two year term. Therefore, the contract has expired.
The design of a new Public Works facility at the Avenue L location needs to be brought up to current building codes. The Interim Public Works Director is requesting to re-engage Song & Associates to complete the work at a proposed cost of $217,500.
The City issued RFP 825-17 for Architectural Services. Song & Associates was not one of the three firms selected to provide architectural services.
Finance questioned the ability to award this work to Song & Associates without a formal selection process or through the results of RFP 825-17. | | | | B. Purchasing/Intergovernmental Relations/Grants Comments: | | | | | C. Department Director Review: | |
| | | | | | | |
| | | | | | | | | Contract Start Date | | | Contract End Date | | | Renewal Start Date | | | Renewal End Date | | | Number of 12 month terms this renewal | | | Dollar Amount | | | Contractor Company Name | | | Contractor Contact | | | Contractor Address | | | Contractor Phone Number | | | Contractor Email | | | Type of Contract | | | Describe | |
| | | | | | | |
| REVIEWERS: | | Department | Reviewer | Action | Date | | City Manager | Answerer | Approved | 1/11/2018 - 7:09 PM |
|
|