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CITY OF RIVIERA BEACH CITY COUNCIL AGENDA ITEM SUMMARY

Meeting Date:	11/1/2017
Agenda Category:	CONSENT RESOLUTION

Subject:

APPROVING THE SERVICE AGREEMENT WITH THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS OFFICE FOR THE 2018 ELECTION CYCLE

Recommendation/Motion:

APPROVE THE RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE SERVICE AGREEMENT WITH THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS OFFICE.

Originating Dept	OFFICE OF THE CITY CLERK	Costs
User Dept.	OFFICE OF THE CITY CLERK	Funding Source
Advertised	No	Budget Account Number	001-0410-5190*
Date
Paper
Affected Parties	Not Required

Background/Summary:

A SERVICE AGREEMENT WITH THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS OFFICE IS SUBMITTED ANNUALLY FOR APPROVAL AS REQUIRED BY THE PBCSOE. THIS AGREEMENT IS FOR SERVICES THAT WILL BE PROVIDED BY THE PBCSOE FOR THE 2018 MUNICIPAL ELECTION CYCLE. A SEPARATE AGREEMENT FOR A SPECIAL WILL HAVE TO BE APPROVED (PLEASE SECTION 5 OF THE AGREEMENT). AS INDICATED IN THE DOCUMENT, THE CITY MUST GIVE A 90 DAY NOTICE FOR A SPECIAL ELECTION AND THE SOE HAS THE AUTHORITY TO DENY SERVICE FOR ANY SPECIAL ELECTION.

Fiscal Years	2017/18
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city)
Net Fiscal Impact
NO. Additional FTE Positions (cumulative)


III. Review Comments

A. Finance Department Comments:

B. Purchasing/Intergovernmental Relations/Grants Comments:

C. Department Director Review:

Contract Start Date	JANUARY 1, 2018
Contract End Date	DECEMBER 31, 2018
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal	NONE
Dollar Amount
Contractor Company Name	PALM BEACH COUNTY SUPERVISOR OF ELECTIONS OFFICE
Contractor Contact	SUSAN BUCHER, SOE
Contractor Address	Supervisor of Elections 240 S. Military Trail West Palm Beach, Florida 33415
Contractor Phone Number	561-656-6200
Contractor Email	susanbucher@pbcelections.org
Type of Contract	Intergovernmental
Describe

ATTACHMENTS:
File Name	Description	Upload Date	Type
ELECTION_AGMNT_RESOLUTION.docx	SERVICE AGREEMENT RESOLUTION	10/18/2017	Resolution
SPECIAL_ELECTION_REQUEST.doc	SPECIAL ELECTION REQUEST MEMO	10/24/2017	Cover Memo
SERVICE_AGMNT.pdf	PBCSOE SVC AGMNT	10/24/2017	Agreement

REVIEWERS:
Department	Reviewer	Action	Date
City Clerk	Robinson, Claudene	Approved	10/24/2017 - 11:39 AM
Purchasing	Answerer	Approved	10/24/2017 - 11:40 AM
Finance	sherman, randy	Approved	10/24/2017 - 1:37 PM
Attorney	Answerer	Approved	10/24/2017 - 2:24 PM
City Clerk	Robinson, Claudene	Approved	10/24/2017 - 3:20 PM
City Manager	Answerer	Approved	10/24/2017 - 3:52 PM