The existing roofs at the City Hall, Library, Police Department and central Fire Station buildings were replaced approximately sixteen years ago and are now in need of major roof repairs and general maintenance in order to extend the useful life of the roofs which is estimated to be approximately twenty-five years with normal care and maintenance.
Over the last five to six years the roofs have had minor repairs done as needed, but the roofs have never have major repairs performed nor have they been treated or coated which is necessary in order to reach full useful life expectancy.
At the request of Public Works, the City’s Purchasing Department issued Bid No. 892-17-3 and received five (5) responses from qualified contractors with Hi-Tech Roofing and Sheet Metal, Inc. being the lowest responsive and responsible bidder at $167,810.
Since the closing of bid number 892-17-3, the Police Department experienced water intrusion due to needed roof repairs. The damages to the Police Department warranted the City's Risk Manager and Purchasing Director to deem the needed roof repairs an emergency. Being that the Purchasing Department had recently completed the bid process for roof repairs it was determined that moving forward with the repairs per the solicitation was the best approach. As such, City Council was notified of staff's intent to move forward on an emergency basis with the lowest responsive and responsible bidder to provide repairs at the Police Department during the June 21, 2017 City Council meeting at which time there was a consensus from City Council to proceed. With the repairs for the Police Department proceeding on an emergency basis, the contract value for the remaining buildings was reduced to $130,370.
Staff recommends that City Council approve the contract with Hi-Tech Roofing and Sheet Metal, Inc. for the roof repairs and maintenance at the City Hall, Library and central Fire Station buildings.