Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 6/19/2017 
Agenda Category:
Subject: Staff is requesting that the Utility District Board approve a resolution authorizing the purchase of twelve (12) operational vehicles from Duval Ford LLC by piggybacking on the Sherriff's Contract and the State Contract. Florida Sheriffs Association contract FSA16-VEH14.0/FSA16-VEL24.0 and the State Contract 25100000-16-1 ; authorizing the Director of Finance and Administrative Services to make payment from account number 411-1417-5360-6451 Capital Vehicles for the amount of $274,356.25.
Recommendation/Motion: Staff requests that the Board approve the attached resolution authorizing the purchase of the following fleet by piggybacking on the Sherriff's Contract and the State Contract. Florida Sheriffs Association contract FSA16-VEH14.0/FSA16-VEL24.0 and the State Contract 25100000-16-1 for a cost of $274,356.25.
Originating Dept UTILITY DISTRICT  Costs $274,356.25. 
User Dept.UTILITY DISTRICT Funding SourceThe funds for the recommended purchase will come from the Capital Item Account.
AdvertisedNo Budget Account Number411-1417-536-0-6451
Date   
Paper   
Affected PartiesNot Required   
Background/Summary: 

Staff is requesting that the Utility District Board approve a resolution authorizing the purchase of twelve (12) operational vehicles from Duval Ford LLC by piggybacking on the Sherriff's Contract and the State Contract. Florida Sheriffs Association contract FSA16-VEH14.0/FSA16-VEL24.0 and the State Contract 25100000-16-1 ; authorizing the Director of Finance and Administrative Services to make payment from account number 411-1417-5360-6451 Capital Vehicles for the amount of $274,356.25.

 

The Utility District is requesting authorization to purchase 12 operational vehicles, as a part of the Vehicle Replacement Plan prepared by the Public Works Department.  The vehicles recommended for replacement met the City's criteria for replacement based upon the age of the vehicle, high mileage and the extreme costs of repairs.  This request to purchase will also replace most of the operational fleet designated for replacement from 2013-2017.   The remaining fleet designated for replacement in the plan starting in 2013 through 2017 fiscal period, are considered specialized equipment and will be submitted to the Board for consideration during the next fiscal year.

 

1. F-150 regular cab truck 4x2- $19,945.25. Replace U-715 - work and utility vehicle

2. F-150 regular cab truck 4x2- $19,945.25.  Replace U-728 - work and utility vehicle

3. F-150 regular cab truck 4x2- $19,945.25.  Replace U-731 - work and utility vehicle

4. F-150 regular cab truck 4x2 -$19,945.25.  Replace U-793 - work and utility vehicle

5. F-150 super cab truck 4X4- $24,538.25. Replace U-708 - department locator vehicle carries equipment

6.  F-150 super cab truck 4X4 - $24,5348.25.  Replace U-730 - work and utility vehicle

7. F-150 super cab truck 4X4 - $21,958.25. Replace U-701 - used to carry fuel, truck will be retro fitted

8. F-150 super cab truck 4X2-  $21,045.25.    Replace U-714 - work and utility vehicle

9. F-150 super cab truck 4X2-  $21,045.25. Replace U-717- backflow tech carries equipment

10. F-250 regular cab 3/4 ton-  $30,746.00.  Replace WS-759 - utility vehicle designed to pull generators

11. F-250 regular cab 3/4 ton-  $30,746.00.  Replace U-725 - utility vehicle designed to pull generators

12. Cargo Mini Van  $19,958.00. Replace WS-752 - vehicle used to carry water sample, first time using a mini van

 
Fiscal Years20162017201820182020
Capital Expenditures274,356.25
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact274,358.25
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
06_08_17_RESOLUTION_PURCHAE_12_VEHICLES.docRESOLUTION6/9/2017Resolution
6_08_17_Vehicle_Replacement.pdfREPLACE 12 UTILITY VEHICLES6/8/2017Backup Material
REVIEWERS:
DepartmentReviewerActionDate
UtilityAnswererApproved6/9/2017 - 3:53 PM
PurchasingAnswererApproved6/13/2017 - 11:23 AM
Financesherman, randyApproved6/13/2017 - 11:32 AM
AttorneyAnswererApproved6/13/2017 - 3:33 PM
City ClerkRobinson, ClaudeneApproved6/14/2017 - 11:40 AM
City ManagerAnswererApproved6/14/2017 - 3:35 PM