Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 6/7/2017 
Agenda Category:REGULAR RESOLUTION

Subject: 

A resolution approving a work order with Erdman Anthony of West Palm Beach, Florida for engineering services for the design of six (6) structures over the waterways in the Palm Beach Isles community in the amount of $292,906; authorizing the City Manager to approve change orders up to ten percent (10%); and authorizing the Director of Finance and Administrative Services to make payment for same from account number 305-1123-541-0-6301.


Recommendation/Motion: Staff recommends that the City Council approve the attached Resolution.

Originating Dept Public Works  Costs $292,906 
User Dept.Public Works Funding SourceAccount #305-1123-541-0-6301 BASE FEE $292,906 Account #305-1123-541-0-6301 Contingency $ 29,291 TOTAL ALLOCATION $322,197
AdvertisedNo Budget Account Number

Fund 305          Dept/Division 1123      Org.  541   Object 0     

Reporting Category:  6401

 

Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

Some time ago, the City received a call from a resident regarding sinkholes in the grassy areas near the structures that span the waterways in the Palm Beach Isles community. In the process of trying to determine the cause of the sinkholes, City staff noticed the condition of the structures and felt there was a need to have a structural analysis performed to determine the structural integrity of the waterway spans. Staff contacted Erdman Anthony, one of the City’s engineering consultants under contract, to perform the structural analysis. Erdman Anthony then retained the services of Alan Gerwig and Associates (AGA) to perform the structural analysis. In November of 2015 AGA completed their analysis of the over the water structures and provided the City with a written assessment as well as probable cost estimates to correct the issues.

 

According to the AGA report, the structures are beyond repair and need to be replaced due to the level of deterioration that has taken place. In order to proceed with replacement of the structures a design of the structures has to be completed. The design fee proposed by Erdman Anthony which includes permitting, geotechnical engineering, maintenance of traffic concepts, habitat survey, environmental service and bridge design is $292,906. Preliminary estimates to replace the structures are approximately $1.9M which includes permitting fees and contingency; however, more accurate costs will be provided once the design of the structures is completed.

 

Based on the report’s recommendation and the visible condition of the structures, staff requests that City Council approve the work order with Erdman Anthony to provide design services for the over the water structures in the Palm Beach Isles community.

 
Fiscal Years20172018201920202020
Capital Expenditures$292,906
Operating Costs$0.00$0.00$0.00$0.00$0.00
External Revenues$0.00
Program Income (city)NA
In-kind Match (city)NA 
Net Fiscal Impact$292,906$0.00$0.00$0.00$0.00
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
RESOLUTION_Erdman_Design-PBI_Bridges.docResolution5/1/2017Resolution
singer_island_neighborhood_rehab_042817.pdfErdman Anthony Proposal5/1/2017Backup Material
Riviera_Canal_Crossings_Condition_Report_2nd_Draft_11-25-15.pdfStructure Assessment Report3/28/2017Backup Material
REVIEWERS:
DepartmentReviewerActionDate
Public Works AnswererApproved5/1/2017 - 6:37 PM
PurchasingAnswererApproved5/1/2017 - 8:29 PM
Financesherman, randyRejected5/4/2017 - 12:06 AM
Public Works AnswererApproved5/4/2017 - 1:09 PM
PurchasingAnswererApproved5/4/2017 - 4:38 PM
Financesherman, randyApproved5/5/2017 - 12:09 PM
AttorneyAnswererApproved5/5/2017 - 2:24 PM
City ClerkAnswererApproved5/5/2017 - 3:43 PM
City ManagerAnswererApproved5/10/2017 - 6:38 PM