Coversheet


CITY OF RIVIERA BEACH CITY COUNCIL AGENDA ITEM SUMMARY

Meeting Date:	5/17/2017
Agenda Category:	DISCUSSION AND DELIBERATION

Subject:

Reinstatement of the Civil Service Board

Recommendation/Motion:

Approval of the Reinstatement of the Civil Service Board directing the City Manager and the HR Director to advertise for qualified participants, i.e. individuals experience in Human resources, previous civil service board members, personnel policies and procedures and former mediators of employment matters.

Originating Dept	Legislative / Councilwoman Lynne L. Hubbard	Costs
User Dept.	ALL/HR	Funding Source
Advertised	Yes	Budget Account Number
Date
Paper
Affected Parties	Not Required

Background/Summary:

On July 20, 2016, Councilwoman Lynne Hubbard brought this item forward to be discussed.

In a continuing effort to improve, encourage and promote confidence and to change the culture of the way we operate and do business in the city, I am bringing this item back. In the current climate that we are experiencing, we need this avenue to be accessible to our employees, now more than ever.

Human Resources brought a proposed plan before the Council that would cost approximately $94,000 and suggested several proposed items that would be needed that are not quite necessary.

First, there would be no need to hire a senior staff assistant as a staff assistant with excellent typing skills can be utilized. This individual could be used from the Human Resources Department or from another department within the City or through a Temporary Pool. The suggestion of the need to have a senior staff assistant attend each board meeting is also not necessary if the board meetings are recorded. The recorded DVD can be used to transcribe the minutes of the board meetings and the DVD retained in the official records of the City for permanent record of detailed discussions held.

Second, the proposed suggestion to have both an attorney, and a hearing officer attend the meetings may not be necessary. A hearing officer will be needed only when there is a dispute based on a grievance submitted by an employee that may escalate due to action taken against that employee that the employee may not agree with or if the employee chooses arbitration. At that point, a hearing officer will be necessary to act as an administrative judge to resolve the dispute and therefore, this individual can be paid on an as needed basis. On the other hand, an attorney may be required to attend the board meetings in the event questions may arise that may require legal input or direction.

The professional HR service contractors that are being retained can also offer some suggestions on procedures that might streamline the process as well as offer more

fairness in the process.

Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city)
Net Fiscal Impact
NO. Additional FTE Positions (cumulative)


III. Review Comments

A. Finance Department Comments:

B. Purchasing/Intergovernmental Relations/Grants Comments:

C. Department Director Review:

Contract Start Date
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe

REVIEWERS:
Department	Reviewer	Action	Date
City Manager	Answerer	Approved	5/10/2017 - 8:08 PM