| | | | | | | | CITY OF RIVIERA BEACH CITY COUNCIL AGENDA ITEM SUMMARY | | | | | | | |
| | | | | | | | Meeting Date: | 9/6/2017 | Agenda Category: | REGULAR RESOLUTION |
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| | | | | | | | Subject: | The Police Department seeks approval to execute a three-year (36 months) Lease Agreement, with an option to renew the lease for one additional three-year period, for the Police Evidence Warehouse located at 6557 Garden Road, Units 12 and 13, Riviera Beach, with new owner SL Interstate Industrial Park, LLC. |
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| | | | | | | | Recommendation/Motion: | Staff recommends that the City Council approve the new three-year (36 months) Lease Agreement, with an option for one additional three-year period, for the Police Evidence Warehouse located at 6557 Garden Road, Units 12 and 13, Riviera Beach, with new owner SL Interstate Industrial Park, LLC.
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| | | | | | | | Originating Dept | Police | | Costs | $142,761.01 | User Dept. | Police | | Funding Source | 001-0822-521-0-4402 | Advertised | No | | Budget Account Number | 001-0822-521-0-4402
| Date | | | | | Paper | | | | | Affected Parties | Not Required | | | |
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| | | | | | | | Background/Summary: | The Police Department utilizes leased warehouse space to store vehicles and property seized pending Court action. Currently, the City does not own a facility which can store such property, therefore, the Police Department must use an outside source. The storing of vehicles and large property seized in criminal investigations is a mandated function of the Riviera Beach Police Department. Items stored at this facility must be maintained in a secure environment until the disposition is ordered through a formal Court action or process.
On January 4, 2012, the City Council approved Resolution No. 3-12, authorizing a three-year lease at 6557 Garden Road, Units 12 and 13, Riviera Beach, as the Riviera Beach Police Department Evidence Warehouse.
Ownership of the property has changed from Palm Beach Commercial Properties to SL Interstate Industrial Park, LLC, and the old lease has expired. Therefore, a new lease is necessary, and has been drafted containing essentially the same provisions as the old Lease Agreement.
The term of the Lease Agreement is three years (36 months), commencing on September 1, 2017, and expires on August 31, 2020, with an option to renew the lease for one (1) additional three-year period. The Lease Agreement includes an annual rent increase of 3%. The lease contains a monthly rent amount of $3,848.96, for a total cost of $142,761.01.
The Purchasing Department reviewed available space in the City and determined that renewing this lease was the best option available. It was also determined that it would cost the Police Department over $10,000.00 to renovate a new space. The lease has been reviewed for Legal Sufficiency by the City Attorney's Office.
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| | | | | | | | Fiscal Years | 2017 | 2018 | 2019 | | | Capital Expenditures | $46,187.52 | $47,573.15 | $49,000.34 | | | Operating Costs | | | | | | External Revenues | | | | | | Program Income (city) | | | | | | In-kind Match (city) | | | | | | Net Fiscal Impact | | | | | | NO. Additional FTE Positions
(cumulative) | | | | | |
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| | | | | | | | A. Finance Department Comments: | | | B. Purchasing/Intergovernmental Relations/Grants Comments: | | | C. Department Director Review: | |
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| | | | | | | | Contract Start Date | September 1, 2017 | Contract End Date | August 31, 2020 | Renewal Start Date | | Renewal End Date | | Number of 12 month terms this renewal | Three | Dollar Amount | | Contractor Company Name | SL Interstate Industrial Park LLC | Contractor Contact | Nicole Jacobs
Senior Property Manager | Contractor Address | SL Management Group FL
2875 South Ocean Boulevard
Suite 104
Palm Beach, Florida 33480 | Contractor Phone Number | 561-586-7776 | Contractor Email | nicolejacobs@silvermangroup.net | Type of Contract | Other | Describe | Lease Agreement |
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REVIEWERS: | Department | Reviewer | Action | Date | Police | Madden, Michael | Approved | 8/30/2017 - 3:10 PM | Purchasing | Answerer | Approved | 8/30/2017 - 3:15 PM | Finance | sherman, randy | Approved | 8/30/2017 - 3:19 PM | Attorney | Answerer | Approved | 8/30/2017 - 3:46 PM | City Clerk | Robinson, Claudene | Approved | 8/30/2017 - 4:12 PM | City Manager | Answerer | Approved | 8/31/2017 - 1:40 PM |
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