Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 9/6/2017 
Agenda Category:REGULAR RESOLUTION

Subject: 

The Police Department seeks approval to execute a three-year (36 months) Lease Agreement, with an option to renew the lease for one additional  three-year period, for the Police Evidence Warehouse located at 6557 Garden Road, Units 12 and 13, Riviera Beach, with new owner SL Interstate Industrial Park, LLC.


Recommendation/Motion: 

Staff recommends that the City Council approve the new three-year (36 months) Lease Agreement, with an option for one additional three-year period, for the Police Evidence Warehouse located at 6557 Garden Road, Units 12 and 13, Riviera Beach, with new owner SL Interstate Industrial Park, LLC.



Originating Dept Police  Costs $142,761.01 
User Dept.Police Funding Source001-0822-521-0-4402
AdvertisedNo Budget Account Number001-0822-521-0-4402
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

The Police Department utilizes leased warehouse space to store vehicles and property seized pending Court action.  Currently, the City does not own a facility which can store such property, therefore, the Police Department must use an outside source.  The storing of vehicles and large property seized in criminal investigations is a mandated function of the Riviera Beach Police Department.  Items stored at this facility must be maintained in a secure environment until the disposition is ordered through a formal Court action or process.

 

On January 4, 2012, the City Council approved Resolution No. 3-12, authorizing a three-year lease at 6557 Garden Road, Units 12 and 13, Riviera Beach, as the Riviera Beach Police Department Evidence Warehouse.

 

Ownership of the property has changed from Palm Beach Commercial Properties to SL Interstate Industrial Park, LLC, and the old lease has expired.  Therefore, a new lease is necessary, and has been drafted containing essentially the same provisions as the old Lease Agreement.

 

The term of the Lease Agreement is three years (36 months), commencing on September 1, 2017, and expires on August 31, 2020, with an option to renew the lease for one (1) additional three-year period.  The Lease Agreement includes an annual rent increase of 3%.  The lease contains a monthly rent amount of $3,848.96, for a total cost of $142,761.01.

 

The Purchasing Department reviewed available space in the City and determined that renewing this lease was the best option available.  It was also determined that it would cost the Police Department over $10,000.00 to renovate a new space.  The lease has been reviewed for Legal Sufficiency by the City Attorney's Office.

 

 
Fiscal Years201720182019
Capital Expenditures$46,187.52$47,573.15$49,000.34
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start DateSeptember 1, 2017 
Contract End DateAugust 31, 2020
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewalThree
Dollar Amount
Contractor Company NameSL Interstate Industrial Park LLC     
Contractor Contact

Nicole Jacobs

Senior Property Manager

Contractor Address

SL Management Group FL

2875 South Ocean Boulevard 

Suite 104

Palm Beach, Florida   33480

Contractor Phone Number561-586-7776
Contractor Emailnicolejacobs@silvermangroup.net
Type of ContractOther
DescribeLease Agreement
ATTACHMENTS:
File NameDescriptionUpload DateType
Resolution_Evidence_Warehouse_Lease_Agreement_with_SL_Interstate_Industrial_Park_LLC_5-3-17.docRESOLUTION: Evidence Warehouse Lease Renewal Agreement8/10/2017Resolution
Evidence_Warehouse_Lease_Renewal_Agreement_(final_08.07.17).pdfEvidence Warehouse Lease Renewal Agreement8/10/2017Agreement
REVIEWERS:
DepartmentReviewerActionDate
Police Madden, MichaelApproved8/30/2017 - 3:10 PM
PurchasingAnswererApproved8/30/2017 - 3:15 PM
Financesherman, randyApproved8/30/2017 - 3:19 PM
AttorneyAnswererApproved8/30/2017 - 3:46 PM
City ClerkRobinson, ClaudeneApproved8/30/2017 - 4:12 PM
City ManagerAnswererApproved8/31/2017 - 1:40 PM