Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 5/3/2017 
Agenda Category:REGULAR RESOLUTION

Subject: 

A resolution authorizing the purchase of a new 114SD Freightliner Cab and Chassis from Lou Bachrodt Freightliner in the amount of $101,988 and a Vac-Con sewer body model V311HN/1000 From Southern Sewer Equipment in the amount of $316,022.20 by piggybacking the Florida Sheriffs Association Contract number FSA16-VEH14.0 specification #14 and #51; authorizing the Director of Finance and Administrative Services to make payment for same from account number 460-1127-541-0-6402.


Recommendation/Motion: Staff recommends that the City Council approve the attached resolution.

Originating Dept Public Works  Costs $418,010.20 
User Dept.Public Works Funding Source
AdvertisedNo Budget Account Number

Fund 460          Dept/Division 1127      Org.  541    Object 0     

Reporting Category:  6402
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

The Public Works Stormwater Division is in need of a new vacuum suction truck to replace the existing unit. The existing vacuum truck is approximately 12 years old and has incurred substantial repair costs and continues to incur costs.  The frequent repairs not only affect the division monetarily, but the unit being down also decreases the division’s overall efficiency and productivity. Repair and maintenance costs over the past two (2) years total approximately $61,600 which include, but are not limited to $907.22 on valve body and hose reel repair, $5,000 on a radiator and oil leak, $866.19 on a header box and instrument panel, and $45,522.52 on a complete overhaul.

 

The purpose of a vacuum suction truck is to suction out debris and sedimentation built up in storm drains and maintenance access structures throughout the city which total approximately 1,700 structures. It is also used to unclog and clean any storm drain pipes to ensure proper stormwater flow through the drainage network system and to respective outfalls. In addition to cleaning the system for maintenance purposes, the unit is also used to clean drainage lines so that drainage pipes can be televised to find defects in the system. The vacuum truck is also an essential piece of equipment that is required in order to stay in compliance with the guidelines set forth by the Department of Environmental Protection through its National Pollutant Discharge Elimination System (NPDES) program.

 

Staff requests that City Council approve the purchase of a new 114SD Freightliner Cab and Chassis from Lou Bachrodt Freightliner in the amount of $101,988 and a Vac-Con sewer body model V311HN/1000 from Southern Sewer Equipment in the amount of $316,022.20 by piggybacking the Florida Sheriffs Association Contract number FSA16-VEH14.0 specification #14 and #51. After purchase and receipt of the new vacuum truck unit, Public Works plans to dispose of the current unit which has an estimated resale value of approximately $80,000-$100,000.

 
Fiscal Years20172018201920202021
Capital Expenditures$418,010.20
Operating Costs$0.00$0.00$0.00$0.00$0.00
External Revenues$0.00
Program Income (city)NA
In-kind Match (city)NA 
Net Fiscal Impact$418,010.20$0.00$0.00$0.00$0.00
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
RESOLUTION_TO_PURCHASE_Vac_Truck_-_revised_12-18-15_(003).docResolution3/9/2017Resolution
Riviera_Beach_FSA_Bachrodt_Freightliner_tandem_chassis_quote_(Feb_16_201___.pdfLou Bachrodt Proposal3/9/2017Backup Material
Riviera_Beach_FSA_V311LHAE1300_Revised_(Feb__20_2017).pdfSouthern Sewer Proposal3/9/2017Backup Material
REVIEWERS:
DepartmentReviewerActionDate
Public Works AnswererApproved4/6/2017 - 3:56 PM
PurchasingAnswererApproved4/7/2017 - 10:18 AM
FinanceAnswererApproved4/7/2017 - 2:10 PM
AttorneyAnswererApproved4/10/2017 - 11:52 AM
City ClerkRobinson, ClaudeneApproved4/10/2017 - 11:58 AM
City ManagerAnswererApproved4/12/2017 - 7:24 PM