Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 5/17/2017 
Agenda Category:REGULAR RESOLUTION
Subject: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVIERA BEACH, PALM BEACH COUNTY, FLORIDA, APPROVING A TRANSFER OF $150,000 FROM GENERAL FUND CONTINGENCY ACCOUNT AND APPROVING $250,000 TRANSFER FROM COMMUNITY DEVELOPMENT SALARY ACCOUNTS FOR A TOTAL OF $400,000 TO THE COMMUNITY DEVELOPMENT CONTRACT SERVICES ACCOUNT (001-0715-524-0-3404) TO PAY FOR C.A.P. GOVERNMENT, INC. RELATED INVOICES AND PROVIDING FOR AN EFFECTIVE DATE.
Recommendation/Motion: Staff is recommending the City Council to consider the information presented and the request for fund transfer. 
Originating Dept COMMUNITY DEVELOPMENT  Costs  
User Dept.COMMUNITY DEVELOPMENT Funding Source
AdvertisedNo Budget Account Number001-0715-524-0-3404
Date   
Paper   
Affected PartiesNot Required   
Background/Summary: 

On October 19th, 2016 City Council authorized award of RFP No. 805-16 to C.A.P. Government, Inc. to provide relief for the building division in the area of plan review and inspection. Subsequently, multiple individuals within the Building Division transitioned off of the team leaving a greater void in service capacity.  As discussed in the May 3, 2017 City Council meeting, the current outstanding invoices to C.A.P Government total $398,805 and necessitate a fund transfer of $400,000 to comply with the Prompt Payment Act F.S. 218.70. Staff is currently developing a 90 day transition plan to address staffing in the Building Division and anticipate making presentation to City Council promptly. 

 

 
Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
Resolution_Comm_Dev_CAP_Fund_Transfer_5-3-17.pdfResolution4/25/2017Cover Memo
CAP_Agreement_111716.pdfCAP Agreement4/25/2017Cover Memo
CAP_2016_PAYMENTS.pdfCAP Payments4/25/2017Cover Memo
CAP_Invoice_and_Employee_Time_Log_-_August.pdfAugust Invoice4/25/2017Cover Memo
CAP_Invoice_and_Employee_Time_Log_-_September.pdfSeptember Invoice4/25/2017Cover Memo
DDJones__Riviera_Beach_Invoice_for_September_Services-Oct_16.pdfDJones Email4/25/2017Cover Memo
Project_000127000.00_Invoice_0004024_(oct).pdfOctober Invioce4/25/2017Cover Memo
Riviera_Beach_Employee_Time_Log_OCT_2016.xlsxOctober Timelog4/25/2017Cover Memo
Project_000127000.00_Invoice_0004139_(nov).pdfNovember Invoice4/25/2017Cover Memo
Riviera_Beach_Employee_Time_Log_NOV_2016.xlsxNovember Timelog4/25/2017Cover Memo
Project_000127000_00_Invoice_0004194_(dec).pdfDecember Invoice4/25/2017Cover Memo
Riviera_Beach_Employee_Time_Log_DEC_2016-1.xlsxDecember Timelog4/25/2017Cover Memo
Project_000127000.00_Invoice_0004336_(jan).pdfJanuary Invoice4/25/2017Cover Memo
Riviera_Beach_Employee_Time_Log_JAN_2017.xlsxJanuary Timelog4/25/2017Cover Memo
Project_000127000.00_Invoice_0004409_(feb_17).pdfFebruary Invoice4/25/2017Cover Memo
Riviera_Beach_Employee_Time_Log_FEB_2017.xlsxFebruary Timelog4/25/2017Cover Memo
Project_000127000.00_Invoice_0004478_(mar_17).pdfMarch Invoice4/25/2017Cover Memo
Riviera_Beach_Employee_Time_Log_MARCH_2017.xlsxMarch TImelog4/25/2017Cover Memo
LMarch_-_Charges_in_Dispute_2-27-17.pdfLMarch Email4/25/2017Cover Memo
cap_ddjones_emails.pdfDDJ Emails5/9/2017Cover Memo
REVIEWERS:
DepartmentReviewerActionDate
Community Development Bailey, Terrance Approved4/25/2017 - 4:41 PM
PurchasingAnswererApproved4/26/2017 - 9:16 PM
Financesherman, randyApproved5/3/2017 - 11:49 PM
AttorneyAnswererApproved5/5/2017 - 2:22 PM
City ClerkAnswererApproved5/5/2017 - 3:46 PM
City ManagerAnswererApproved5/10/2017 - 6:41 PM