Coversheet


CITY OF RIVIERA BEACH CITY COUNCIL AGENDA ITEM SUMMARY

Meeting Date:	4/19/2017
Agenda Category:	REGULAR RESOLUTION

Subject:

Hurricane Shutters for City Hall and Library

Recommendation/Motion:

It is recommended that hurricane shutters be purchased for City Hall and Library.

Originating Dept	Public Works/Purchasing	Costs	$95,500
User Dept.	Public Works	Funding Source
Advertised	No	Budget Account Number
Date
Paper
Affected Parties	Not Required

Background/Summary:

The City currently has Armor Screen material that is used to protect the window and door openings at the City Hall and Library buildings during hurricanes. Installation of the Armor Screen material is extremely time consuming and labor intensive as opposed to other hurricane protection options. The latest deployment of Armor Screen during the 2016 hurricane season took approximately 15 Public Works employees one and half days to complete. Given the amount of time and labor required to setup Armor Screen as well as the inability to determine its effectiveness during storms, the City would be better served using an accordion shutter option for hurricane protection of the City Hall and Library buildings.

Accordian shutters will require less staff to prepare for a storm and will potentially be much more effective than Armor Screen. Time saved by using accordion shutters is time that could be used by Public Works to provide other hurricane preparedness services.

Fiscal Years	2017
Capital Expenditures	95,500
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city)
Net Fiscal Impact
NO. Additional FTE Positions (cumulative)


III. Review Comments

A. Finance Department Comments:

B. Purchasing/Intergovernmental Relations/Grants Comments:

C. Department Director Review:

Contract Start Date
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe

ATTACHMENTS:
File Name	Description	Upload Date	Type
BID_87217_Tabulation_Sheet.pdf	Bid Tabulation	3/1/2017	Cover Memo
CJ_CONTRACTING_DIGITAL_SUBMITTAL.pdf	SBE Certification	3/1/2017	Cover Memo
CJ_CONTRACTING_SUNBIZ_INFO.pdf	Sunbiz	3/1/2017	Cover Memo
BS_CJ.pdf	Purchasing Recommendation	3/2/2017	Cover Memo
hurricane_shutters_resolutuio_4717_1315.docx	Resolution	4/7/2017	Cover Memo

REVIEWERS:
Department	Reviewer	Action	Date
Public Works	Answerer	Approved	4/7/2017 - 9:51 AM
Purchasing	Answerer	Approved	4/7/2017 - 10:25 AM
Finance	Answerer	Approved	4/7/2017 - 2:10 PM
Attorney	Answerer	Approved	4/10/2017 - 11:52 AM
City Clerk	Robinson, Claudene	Approved	4/10/2017 - 11:56 AM
City Manager	Answerer	Approved	4/12/2017 - 7:24 PM