Coversheet


CITY OF RIVIERA BEACH CITY COUNCIL AGENDA ITEM SUMMARY

Meeting Date:	2/1/2017
Agenda Category:	CONSENT RESOLUTION

Subject:

Renewal of Port Center Leases for Police/Code Enforcement/Human Resources/Re-Entry Program/Purchasing/Civil Drug Court

Recommendation/Motion:

The City is currently leasing Suite 100 for Police/Community Development/Civil Drug; Suite 302 for the Human Resource Department; Suite 307 for the Re-Entry Program; and Suite 310/312 for the Purchasing Department and the Human Resource Testing Center/Conference Room.

It is recommended that negotiation with the landlord for best value based on current market conditions and consideration to the total square footage in the current space leased be exercised for all four (4) office suites.

Originating Dept	Purchasing	Costs	$386,287
User Dept.	Police/Code Enforcement/Human Resources/Re-Entry Program/Purchasing/Civil Drug Court	Funding Source
Advertised	No	Budget Account Number
Date
Paper
Affected Parties	Not Required

Background/Summary:

The last published report from the State of Florida Master Leasing Report dated 2014/15 reported the average lease rate for Palm Beach County was $29.88 which was an increase from $27.20 the previous year.

In review of local available rental space in Riviera Beach, only 4,500 sq.ft. of office space was found at a proposed rate of $22.00 a sq.ft.

Two of the four leases at the Port Center are currently expired and the City and the landlord, GSH Holly, LLC., have been operating on a month to month basis.

The proposed lease amounts are as follows:

Suite 100, Year 1 $17.00, Year 2 $17.75 and Year 3 $18.50

Suite 302, Year 1 $17.00, Year 2 $17.75 and Year 3 $18.50

Suite 307, Year 1 $17.25, Year 2 $18.00 and Year 3 $18.75

Suite 312, Year 1 $17.00, Year 2 $17.75 and Year 3 $18.50

GSH Holly, LLC. has agreed to the build out of Suite 100 to accommodate a new floor plan to better meet the needs of police and code enforcement at no cost to the City.

Fiscal Years	2017	2018	2019
Capital Expenditures
Operating Costs	386,287	387,742	403,789
External Revenues
Program Income (city)
In-kind Match (city)
Net Fiscal Impact
NO. Additional FTE Positions (cumulative)


III. Review Comments

A. Finance Department Comments:

B. Purchasing/Intergovernmental Relations/Grants Comments:

C. Department Director Review:

Contract Start Date
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe

ATTACHMENTS:
File Name	Description	Upload Date	Type
GSH_Holly_Resolution.doc	Resolution	1/24/2017	Resolution
lease.pdf	lease	1/24/2017	Agreement
State_of_Florida.pdf	State of Florida Leasing Market Research	1/25/2017	Backup Material

REVIEWERS:
Department	Reviewer	Action	Date
Purchasing	Answerer	Approved	1/25/2017 - 4:07 PM
Purchasing	Answerer	Approved	1/25/2017 - 4:08 PM
Finance	sherman, randy	Approved	1/25/2017 - 4:29 PM
Attorney	Busby, Lina	Approved	1/26/2017 - 11:51 AM
City Clerk	Robinson, Claudene	Approved	1/26/2017 - 12:39 PM
City Manager	Answerer	Approved	1/26/2017 - 4:05 PM