| | | | | | | | CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY | | | | | | | |
| | | | | | | | | Meeting Date: | 2/1/2017 | | Agenda Category: | CONSENT RESOLUTION |
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| | | | | | | | | Subject: | A resolution awarding Bid No. 851-17 to One Call Property Services, Inc. of West Palm Beach, Florida for the relocation of decorative streetlights along North Ocean in an amount not to exceed $136,877.24; authorizing the Mayor and City Clerk to execute the construction services contract; authorizing the City Manager to approve change orders up to ten percent (10%); authorizing the Director of Finance and Administrative Services to appropriate funds in the amount of $150,565 from the sidewalk improvement account to account number 301-1123-541-0-6301; authorizing the Director of Finance and Administrative Services to make payment for same from account number 301-1123-541-0-6301; and providing an effective date. |
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| | | | | | | | | Recommendation/Motion: | Staff recommends that the City Council approve the resolution |
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| | | | | | | | | Originating Dept | Public Works | | Costs | $136,877.24 | | User Dept. | Parks and Recreation | | Funding Source | Account No. Base Fee Contingency Total 301-1123-541-0-6301 $136,877.24 $ 13,687.72 $150,565 TOTAL $150,565 | | Advertised | No | | Budget Account Number | Fund 000 Dept/Division 0000 Org. 000 Object 0
Reporting Category: 0000 | | Date | | | | | | Paper | | | | | | Affected Parties | Notified | | | |
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| | | | | | | | | Background/Summary: | Decorative streetlights were installed along North Ocean (A1A) as a part of the A1A reconstruction project which was completed in 2012. The project was originally a Florida Department of Transportation (FDOT) project, but was taken over by the City as a Local Agency Program (LAP) project. As a LAP project, although still primarily funded by FDOT, the City controlled all design elements and was required to implement the project as FDOT would have implemented the project.
Quite some time after the completion of the project it was brought to the attention of the City that some of the streetlights may have been installed outside of the FDOT right-of-way. The City had independent surveyors survey the area in question and it was determined that twenty-one streetlights were installed outside of the right-of-way and need to be relocated back into the FDOT right-of-way. In addition to the streetlights being outside of the right-of-way there are multiple junction boxes and a few hundred feet of conduit that also need to be relocated back into the right-of-way. Additionally, some sections of sidewalk will need to be reconstructed in order to relocate the streetlights back into the right-of-way.
At the request of Public Works, the City’s Purchasing Department issued Bid No. 851-17 and received three (3) responses with One Call Property Services, Inc. being the lowest responsive and responsible bidder at $136,877.24.
Staff recommends that City Council approve the contract with One Call Property Services, Inc. for the relocation of decorative streetlights, electrical conduit and junction boxes along North Ocean (A1A). |
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| | | | | | | | | Fiscal Years | 2017 | 2018 | 2019 | 2020 | 2021 | | Capital Expenditures | 136,877.24 | | | | | | Operating Costs | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | | External Revenues | $0.00 | | | | | | Program Income (city) | NA | | | | | | In-kind Match (city) | NA | | | | | | Net Fiscal Impact | $136,877.24 | $0.00 | $0.00 | $0.00 | $0.00 | NO. Additional FTE Positions
(cumulative) | | | | | |
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| | | | | | | | | A. Finance Department Comments: | | | | | B. Purchasing/Intergovernmental Relations/Grants Comments: | | | | | C. Department Director Review: | |
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| | | | | | | | | Contract Start Date | 02/20/2017 | | Contract End Date | 04/20/2017 | | Renewal Start Date | | | Renewal End Date | | | Number of 12 month terms this renewal | | | Dollar Amount | 136,877.24 | | Contractor Company Name | One Call Property Services, Inc.
| | Contractor Contact | Brent Martin, VP | | Contractor Address | 991 Stinson Way
Suite 408
West Palm Beach, FL 33411 | | Contractor Phone Number | 772-223-8400 | | Contractor Email | | | Type of Contract | Construction | | Describe | |
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| REVIEWERS: | | Department | Reviewer | Action | Date | | Public Works | Answerer | Approved | 1/20/2017 - 4:35 PM | | Purchasing | Answerer | Approved | 1/25/2017 - 4:17 PM | | Finance | sherman, randy | Approved | 1/25/2017 - 4:32 PM | | Attorney | Busby, Lina | Approved | 1/26/2017 - 11:50 AM | | City Clerk | Robinson, Claudene | Approved | 1/26/2017 - 12:38 PM | | City Manager | Answerer | Approved | 1/26/2017 - 4:05 PM |
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