Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 12/7/2016 
Agenda Category:CONSENT REGULAR
Subject: AWARD RECOMENDATION RFP 743-16  INSURANCE BROKER OF RECORD FOR PROPERTY AND LIABILITY INSURANCES
Recommendation/Motion: CONSISTENT WITH  THE PROVISIONS OF THE SOLICITATION AND THE CONSENSUS OF THE EVALUATION COMMITTEE THAT THE NUMBER ONE RANKED FIRM, ARTHUR J GALLAGHER BE RECOMMENDED TO PROVIDE BROKER SERVICES FOR PROPERTY & LIABILITY INSURANCES FOR THE CITY OF RIVIERA BEACH.
Originating Dept HUMAN RESOURCES RISK MANAGEMENT   Costs  
User Dept.HUMAN RESOURCES RISK MANAGEMENT Funding Source
AdvertisedYes Budget Account Number
DateApril 24, 2016   
PaperPALM BEACH POST & CITY OF RIVIERA BEACH WEB PAGE    
Affected PartiesNot Required   
Background/Summary: 

CONSISTENT WITH THE CITY'S CODE OF ORDINANCE (SECTION 16.5) A REQUEST FOR PROPOSAL WAS ADVERTISED IN THE LEGAL NOTICES SECTION OF THE PALM BEACH POST ON APRIL 24, 2016, TO SOLICIT BROKER OF  RECORD SERVICES FOR THE CITY OF RIVIERA BEACH PROPERTY AND LIABILITY INSURANCES.  TO PROVIDE ADDITIONAL EXPOSURE AND TO ENSURE MAXIMUM COMPETITION FOR THE PROJECT, IT WAS ALSO ADVERTISED ON THE CITY'S INTERNET WEB-PAGE ON APRIL 25, 2016. 

 

FOR THE ADVERTISEMENT THREE (3) PROPOSALS WERE RECEIVED, AND ON JUNE  30, 2016 CONSISTING OF  INDUSTRY CONSULTANT, RISK MANAGER, FINANCE DIRECTOR, HUMAN RESOURCES DIRECTOR ,ASSISTANT FINANCE DIRECTOR AND SENIOR PROCUREMENT SPECIALIST. 

 

THE FIRMS WERE EVALUATED IN TWO (2) SEPARATE  PHASES AND RANKED BASED ON THE CRITERIA ESTABLISHED IN THE CITY'S RFP.

 
Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date12/2016 
Contract End Date12/2019
Renewal Start Date 12/2019
Renewal End Date
Number of 12 month terms this renewalTWO(2)
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of ContractProfessional services
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
RESOLUTION-_BROKER_OF_RECORD_LIABILITY_INSURANCES_2016-2019.docResolution 12/2/2016Resolution
RFP_74316_TABULATION_SHEET.pdfTabulation Sheet11/3/2016Backup Material
WRITTEN_AND_ORAL_EVALUATION_SCORES.pdfEvaluation scores9/18/2016Backup Material
AWARD_RECOMMENDATION.pdfAward & Recommendation: Purchasing11/3/2016Cover Memo
RFP_74316_Legal_Notice__.pdfLegal Notice11/3/2016Cover Memo
RFP_74316_ADDENDUM_I_(1).pdfAdendum11/3/2016Backup Material
RFP_74316_ADDENDUM_IV_with_RFI.pdfAdendum IV11/3/2016Backup Material
Professional_Services_Agreement_-_Arthur_J_Gallagher.pdfProfesional Services Agreement 11/30/2016Agreement
REVIEWERS:
DepartmentReviewerActionDate
Human ResourcesAnswererApproved12/1/2016 - 11:51 AM
Financesherman, randyRejected12/1/2016 - 12:26 PM
Human ResourcesSullin, MarieApproved12/2/2016 - 11:09 AM
Financesherman, randyApproved12/2/2016 - 11:15 AM
AttorneyBusby, Lina Approved12/2/2016 - 3:00 PM
City ClerkRobinson, ClaudeneApproved12/2/2016 - 3:07 PM
City ManagerAnswererApproved12/2/2016 - 5:32 PM