Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 12/7/2016 
Agenda Category:CONSENT RESOLUTION
Subject: A resolution authorizing the purchase and delivery of three new Ford F-350 crew cab dump bed trucks in the amount of $114,141, five new Ford Transit Connect vans in the amount of $97,945, two new Ford F-250 regular cab trucks in the amount of $50,808, three new F-250 crew cab trucks in the amount of $87,328, two new Ford Explorers in the amount of $50,313 and one new Eager Beaver 16,000lb trailer in the amount of $29,544.10 from Duval Ford, Hub City Ford and Nortrax by piggybacking the Florida Sheriffs Association Contract numbers FSA16-VEL24 and FSA16-VEH14; authorizing the Director of Finance and Administrative Services to make payment for same from account numbers 001-1123-534-0-6451 and 460-1127-541-0-6402 for the purchases in the amount of $430,079.10; and providing an effective date.
Recommendation/Motion: 

Staff recommends that the City Council approve the attached resolution.

Originating Dept PUBLIC WORKS  Costs $430,079.10 
User Dept.VARIOUS DEPARTMENTS Funding Source001-1123-534-0-6451 ($400,535) 460-1127-541-0-6402 ($29,544.10)
AdvertisedNo Budget Account Number

001-1123-534-0-6451

460-1127-541-0-6402

Date   
Paper   
Affected PartiesNot Required   
Background/Summary: 

The Public Works Department is purchasing new vehicles that will either replace existing fleet vehicles or will be fleet additions. A majority of the vehicles that are being replaced are identified in the City’s Five Year Vehicle Replacement Plan as needing replacement due to age, high mileage and/or expensive repair costs. All of the vehicles being replaced are department specific based on their intended use within that particular department.

 

Staff requests that City Council approve the attached resolution authorizing the purchase and delivery of three new Ford F-350 crew cab dump bed trucks in the amount of $114,141, five new Ford Transit Connect vans in the amount of $97,945, two new Ford F-250 regular cab trucks in the amount of $50,808, three new F-250 crew cab trucks in the amount of $87,328, two new Ford Explorers in the amount of $50,313 and one new Eager Beaver 16,000lb trailer in the amount of $29,544.10 from Duval Ford, Hub City Ford and Nortrax by piggybacking the Florida Sheriffs Association Contract numbers FSA16-VEL24 and FSA16-VEH14.

 
Fiscal Years20172018201920202021
Capital Expenditures$430,079.10
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact$430,079.10
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
RESOLUTION_TO_PURCHASE_2017_VEHICLES_-_DUVAL_FORD.docResolution11/29/2016Resolution
Duval.pdfDuval Ford Proposals11/29/2016Backup Material
Hub_City.pdfHub City Proposals11/29/2016Backup Material
Nortrax.pdfNortrax Proposal11/29/2016Backup Material
vehicle_purcahses.pdfPurchasing Recommendation11/29/2016Cover Memo
REVIEWERS:
DepartmentReviewerActionDate
Public Works AnswererApproved11/29/2016 - 2:50 PM
PurchasingAnswererApproved11/29/2016 - 5:07 PM
Financesherman, randyApproved11/30/2016 - 1:23 PM
AttorneyAnswererApproved11/30/2016 - 5:22 PM
City ClerkRobinson, ClaudeneApproved12/1/2016 - 2:17 PM
City ManagerAnswererApproved12/2/2016 - 12:07 PM