Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 11/21/2016 
Agenda Category:

Subject: Request for approval for first extension of Continuing Professional Utility Consulting Engineering Contract with C-Solutions. Original Contract, 120413, was a three year contract with two one (1) year options to renew. The original contract was executed December  4, 2013. This will be the first extension.

Recommendation/Motion: 

Originating Dept Purchasing/Utility  Costs Hourly rate attached as part of original negotiation with vendor. 
User Dept.Utility Department Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

The Utility District is requesting to exercise the first option to renew for C-Solutions. The contract expires December 3, 2016. C-Solutions is considered an intricate player as part of contract for the newly designed lift station 10 and 50. The contractor assigned to the project was dismissed by the Utility Special District in October 2016. Negotiations are under way with the Surety Company for the replacement of the contractor for both stations. C-Solutions is the engineer of record for both projects. Due to the fact the Utility District has not hired a replacement director or assistant director, continuing with C-Solutions is in the best interest of the Utility Special District to complete construction of the two sites.

 

The City of Riviera Beach is faced with multiple challenges relating to its water and wastewater infrastructure, many of which are highly time sensitive.  Currently the City has one Engineer firm under contract qualified to assist with Water and Wastewater Infrastructure issues.  The City is under multiple consent orders that require action in the near term and for which the City requires a consulting Engineering firm with existing knowledge of the City’s infrastructure and the challenges faced and experienced in the preparation of such design solutions.  With the Consent Order from PBC and subsequent US Water report, many improvements will need to be implemented on a short time schedule and in the immediate future.  C Solutions and Hazen and Sawyer were both involved in the development of the Water and Wastewater Masterplan that identifies many of the fixes to the water and wastewater issues and are up-to-speed on the challenges faced in bring the City into regulatory compliance and in rehabilitating the City’s aging infrastructure.  The City also has some projects, for example the implementation of new disinfection facilities at the WTP, the rehabilitation of the north chemical building at the WTP, and secondary disinfection systems to aid in the reduction of low chlorine residual in Gramercy Park, for which C Solutions has particular knowledge and is needed for the rapid implementation of solutions.  The City has plenty of work that needs to be done under tight deadlines and requires a Consulting Engineering firm under a General Consulting Contract to assist the City in moving forward.  In addition we are seeking to  re-advertise for a second qualified consulting engineer firm so that the City can have two firms to help with the volume of work that is required to bring the Utility back into a proper working order.

 

 
Fiscal YearsFY2017/18
Capital Expenditures
Operating Costs600,000
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
C_Solutions_Resolution.docResolution11/14/2016Cover Memo
c_solutions.pdfPurchasing Recommendation11/14/2016Cover Memo
backup.pdfAdditional Backup/Pricing11/15/2016Cover Memo
REVIEWERS:
DepartmentReviewerActionDate
UtilityAnswererApproved11/14/2016 - 4:02 PM
Financesherman, randyRejected11/15/2016 - 10:00 AM
UtilityAnswererApproved11/15/2016 - 3:20 PM
Financesherman, randyApproved11/15/2016 - 4:03 PM
AttorneyAnswererApproved11/16/2016 - 10:03 AM
City ClerkRobinson, ClaudeneApproved11/16/2016 - 11:55 AM
City ManagerAnswererApproved11/16/2016 - 1:53 PM