Coversheet


CITY OF RIVIERA BEACH CITY COUNCIL AGENDA ITEM SUMMARY

Meeting Date:	11/21/2016
Agenda Category:

Subject:

Sampling Station Program Installation Contract

Recommendation/Motion:

Originating Dept	Purchasing/Utility	Costs	$45,410.63 + 10% construction overage of $4,541 for a total of $49,920.63
User Dept.	Utility	Funding Source
Advertised	No	Budget Account Number
Date
Paper
Affected Parties	Not Required

Background/Summary:

The Utility District has agreed to complete an In-Kind Project for the purchase and installation of fifteen (15) Sampling Stations throughout the City by December 7, 2016. The original plan of action was to utilize the contract the City/Utility District has for underground repair services with D.S. Eakins to complete the work by the deadline. D.S. Eakins provided a quote of $120,874.00 to complete the work. Purchasing and the Utility District met with the vendor to attempt to negotiate the pricing. The firm was unwilling to adjust pricing.

The Utility was aware of a contract that Palm Beach County Utilities has with Johnson-Davis, Inc. The firm was contacted to first see if they were interested in the project and more importantly, did they have the resources available to complete the project by the established Consent Order deadline. Johnson-Davis provided a quote of $45,410.63 for the proposed installation and stipulated that they could complete the project by our deadline. They further agreed to provide the City with the same pricing offered in their contract with Palm Beach County under WUD 13-020 and WUD 16-013.

Reference checks reflect a good standing for Johnson-Davis. Based on the fact that Palm Beach County has bid this service through WUD 13-020 and WUD 16-013, and that the firm, Johnson-Davis, Inc. has agreed to offer the same pricing to the Utility District, and that they could complete the installation by the established date, it is recommended to award the installation of the fifteen (15) Sampling Stations to Johnson-Davis, Inc. in the amount of $45,410.63. The price of $49,902.63 is inclusive of a 10% construction overage which is common in the event of unforeseen conditions.

Fiscal Years	FY 2017
Capital Expenditures
Operating Costs	$49,920.63
External Revenues
Program Income (city)
In-kind Match (city)
Net Fiscal Impact
NO. Additional FTE Positions (cumulative)


III. Review Comments

A. Finance Department Comments:

B. Purchasing/Intergovernmental Relations/Grants Comments:

C. Department Director Review:

Contract Start Date
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe

ATTACHMENTS:
File Name	Description	Upload Date	Type
Johnson-Davis__Inc.pdf	Resolution	11/15/2016	Cover Memo
Riv_Bch_-SP_Piggyback.pdf	Pricing from Johnson-Davis	11/11/2016	Cover Memo
Johnson_Davis.pdf	Purchasing Recommendation	11/14/2016	Cover Memo

REVIEWERS:
Department	Reviewer	Action	Date
Purchasing	Answerer	Approved	11/14/2016 - 1:17 PM
Finance	sherman, randy	Rejected	11/15/2016 - 10:04 AM
Purchasing	Answerer	Approved	11/15/2016 - 12:12 PM
Finance	sherman, randy	Approved	11/15/2016 - 4:03 PM
Attorney	Answerer	Approved	11/16/2016 - 10:03 AM
City Clerk	Robinson, Claudene	Approved	11/16/2016 - 11:55 AM
City Manager	Answerer	Approved	11/16/2016 - 1:53 PM