Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 11/30/2016 
Agenda Category:CONSENT RESOLUTION

Subject: Resolution awarding the Fundraising Consultant for the Public Library Capital Campaign to Brakeley Briscoe Inc.

Recommendation/Motion: 

Selection committee recommends that the City Council award the contract for Fundraising Consultant for Public Library Capital Campaign to Brakeley Briscoe Inc.


Originating Dept Finance  Costs  
User Dept. Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

The City is currently undertaking the construction of a new City Library. The estimated cost at this time is $10 million for a single story building and $13 million for multi-story. Community facilities such as libraries and museums commonly are able to receive public donations towards capital construction costs. The goal would be to generate donations equal to 25% of the total cost.

 

Purchasing issued RFP 757-16 on May 2, 2016. On June 21, 2016, an evaluation committee, consisting of the City of Riviera Beach Library Director, Cynthia Cobb; Director of Public Works, Brynt Johnson; Director of Finance & Administrative Services, Randy M. Sherman; Principal Planner, Community Development, DeAndrae Spradley,; and Buyer, Rickey Little convened to review and discuss the written responses to the RFP. Only one proposal was received. The written submittal was evaluated and ranked based on the criteria established in the City’s RFP.

 

 

After due consideration and performing the appropriate reference checks, Purchasing has made the recommendation to award a contract to Brakeley Briscoe, Inc. to provide Fundraising services.

 
Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
Resolution_Brakeley_Briscoe.docResolution - Brakeley Briscoe11/7/2016Resolution
RFP_757-16_Recommendation_of_Award_Memorandum_7-20-16_rtf.pdfRFP 757-16 Recommendation of Award Memorandum 10/31/2016Backup Material
proposal.pdfProposal10/31/2016Backup Material
REVIEWERS:
DepartmentReviewerActionDate
Financesherman, randyApproved11/7/2016 - 5:11 PM
Financesherman, randyApproved11/7/2016 - 5:11 PM
AttorneyAnswererApproved11/8/2016 - 10:04 AM
City ClerkAnswererApproved11/9/2016 - 11:48 AM
City ManagerAnswererApproved11/22/2016 - 3:45 PM